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Improving Quality Of Service

When contact center managers are looking at self service solutions for their contact centers they tend to treat the channels as independent, and that quickly runs into problems. Sometimes a client might send an e-mail in, and they may or may not hear a response and then call in. The difficulty with that situation is that if the customer service agent (if they are implemented as separate channels) doesn’t have a record of the e-mail. How much better would it be if a customer sent an e-mail and then phones 2 days later and the representative can say “I see that you recently sent an e-mail, are you calling about that issue? Or is it a new issue?” These are really quality of service issues when you do multi-channel service. Also, when you do multi- channel you also need a common knowledge based strategy across the multiple channels. -Greg Gianforte, CEO, of RightNow Technologies

Tips

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Vendors/Suppliers
In this fast moving, dynamic industry, it is sometimes difficult to keep abreast of what is happening and what new products and services are out there...
Pre-Call Activity
Ensure your agents are aware of what instructions are being given to callers before the caller gets though to the agent and that your systems support ...
Speech Recognition
If you are using a speech recognition system, take note of experiences where typically users say all kinds of permutations of the item they are after...
Offer Voice As Well As Touch Tone (Part 2)
Following on from the last tip featuring IVR, here’s another suggestion to help callers if they access your contact center through an auto attendant. ...
Auto Attendant Options
When you use an auto attendant to screen or route calls, best practice is to announce the option then give the instruction. For example, ‘For customer...
Empathy
It is very easy to lose customers when you have staff who are unable to empathise with customers. Whilst setting priorities for training, ensure that ...
Who Do You Want?
When we called one of the world’s leading CRM companies and asked for the marketing person named on their recent sales mailer, I got the response “who...
Fair Incentives
If you run any incentive scheme ensure it’s fair and everyone has an equal chance of winning. An example of an unfair scheme we came across was when w...
Voice Mail Cleanup
Do you have a regularly clear out your voice mail messages? Recently we have come across several organisations where you are asked to leave a voice ma...
Training Sweetener
When you run a training session, no matter if it’s for systems or soft skills training, try and always have a bowl of sweets in the training room for ...
Showing 1 - 10 of 1046 items

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