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6 Effective Organization Tips For Your Business - Brett Clawson - ContactCenterWorld.com Blog

6 Effective Organization Tips For Your Business

It can sometimes seem nearly impossible to keep your business organized and running smoothly, particularly in the current climate of confusion and ever-changing rules and regulations. If you are having trouble staying productive at work, here are some tips that can help you and your employees to regain focus.

Organize Your Office Items

This may seem silly, but disorganization in your workspace can cause serious stress. Papers scattered everywhere, office supplies not properly organized, and old dishes from lunches past may seem harmless, but this clutter can fill your mind with unnecessary stimuli, causing your already limited productivity to come to a total halt. At the end of each workday, clean your office up so it is actually pleasant to walk into in the morning. In fact, 83% of small business owners believe that having an organized office is a vital part of their business.

Cleanse Your Data

If your computers and servers are full of unnecessary documents, it is time to do some data cleaning. Delete duplicate files for starters, and also delete anything that is old and no longer needed. If you need a deeper clean but lack the manpower to assess every bit of information on your servers, consider data cleaning or scrubbing software that will take an analytical look at your information and alert you to any inaccuracies and remove/fix them if necessary. This leaves no room for user error and is a great time saver for your technical staff.


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Define Your Goals

Especially now, it is important to define your business goals and ensure that everyone is on the same page and working towards the same endgame. If employees seem off track or confused about what they should be focusing on, give gentle, positive reminders. It may even be beneficial to have some virtual team-building exercises, like catch-up happy hours or quick meetings, particularly if some people have recently begun working remotely, just to check in and be sure that everyone is performing their duties successfully. You need to take the reins and guide people so you can meet your business goals, even though things are a bit different for everyone currently.

Make To-Do Lists

Once your goals are defined, create a list of all of your to-do items so nothing is forgotten. Arrange the list from most important to least important so you can tackle the most pressing tasks first. Once you have finished a task, cross it off and take a well-deserved break. There is little that is more satisfying than crossing items off of a list, so take pride in the times when you are able to do so and let them serve as motivation to keep plugging on.

Keep Up With Emails

It can be very easy to fall into the trap of opening emails and forgetting to respond, especially if you are one of those people whose inbox is constantly overflowing. The best solution is to respond to an email as soon as it is opened, if at all possible. This will keep you from building an overwhelming backlog of unanswered emails that continue to be ignored because you don't even know where to begin. Most importantly, responding to emails in a timely fashion will keep employees, customers, and partners happy!

Encourage Productive Use of Time

Productivity should not be confused with the idea of doing as much as you can in as little time as possible. This cyclical way of work is actually not very productive, as people tend to burn out quickly and jump from task to task, unable to focus on just one thing and leaving multiple tasks unfinished. Encourage "micro breaks," such as little walks around the building or snack time, so that employees can reset their brains and recharge their energy. 

A chaotic business is much more likely to fail than one that is able to stay organized. Follow these easy tips and you'll have a productive and happy team of employees. 

 

Publish Date: May 23, 2020 4:51 AM

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