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3 Benefits to Properly Organizing Your Business - Lewis Robinson - ContactCenterWorld.com Blog

3 Benefits to Properly Organizing Your Business

The word organization can sometimes be mistaken for one of those buzzwords that everyone knows and has heard, but not everyone understands how to implement or apply its principles in their own lives. However, learning to be organized is considered to be an essential skill and one highly sought by employers around the globe. Consider, from the time children enter school, organization is emphasized as a skill all people should master in order to be successful, and by the time teens and young adults are ready to enter the workforce, organization is still viewed as an essential skill. While learning how to organize your personal life is important, proper organization in your professional career may prove to be even more significant. 

Efficiency

One of the main reasons you should strive for organization within your career is for the sake of efficiency. People who are organized tend to have better time management skills than those who are disorganized; additionally, an increase in organization can increase your productivity. Keeping your files and your workspace organized can reduce the time you have to spend looking for important documents or sifting through an untidy desk or drawer for something you need. Determining and implementing a system for cataloging your files that caters specifically to your thinking and processing style can allow you to capitalize on your strengths and make finding that crucial document a breeze when the time comes for you to access it. If you are unsure of how to organize your files, consider enlisting the help of a document management software program.

Better Management of Employees

If you are in an administrative role, organization can also help with the management of employees. Shared calendars and scheduling systems can help both you and your employees feel like everyone has a clear means of understanding expectations and deadlines. An organized system can help managers and administrative staff better determine the skill sets of their employees and assign those skills to future tasks appropriately. Furthermore, carrying over the idea of a clearly regulated system for saving files that can be shared among all employees can reduce the time wasted on searching for files and communicating about where they can be found. Time and resources can then be used for collaboration and getting-the-work-done, which is good for everyone involved; members who feel like they are part of a cohesive team over a chaotic mess typically feel more loyalty to their employers and are happier in general. 


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Stress Reduction

Research has shown that an increase in organization can result in a reduction in stress. Similarly, cluttered spaces have been found to correlate with depression, anxiety and fatigue - all factors that can decrease satisfaction and productivity within a workplace. Moreover, employees who suffer from these conditions may need to seek treatment or request time off in connection with treatment, which further detracts from productivity and a peaceful, welcoming work environment. As you work to become organized in your workplace, be mindful of the size of the project - especially if you are requiring your coworkers to adapt to a new system or organize alongside you. While getting organized can reduce stress, unloading a bunch of additional tasks onto your team without enough extra time or explanation may temporarily increase anxiety, so be sure to unveil changes a little at a time and emphasize the overall goal to all involved. 

Getting organized can oftentimes seem like a daunting task, especially when you think about organizing everything all at once. Remember to take it slow; rearrange one element of your business at a time and execute one change completely before starting in on the next. Establishing an organized, harmonious, clutter-free work environment for you and your coworkers may take some time and some adjusting, but the benefits of doing so will far outweigh the challenges. 

Publish Date: April 14, 2020 4:36 PM

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