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How To Transfer Your Human Resources Department to Work From Home - Lewis Robinson - Blog

How To Transfer Your Human Resources Department to Work From Home

Whether you need to save money on office space or keep your employees healthy, you may want to switch some or all of your employees to work from home. Having employees in the office can increase costs on electricity, and it can be hard for everyone to space themselves out. If you decide you should transfer your Human Resources department to remote work, you should know how to do so correctly. Consider how you and your employees can make a successful transition.

  1. Consider Technology

While your employees can and should set up their home workspace so that it works for them, everyone needs the right technology. Your HR employees should have a computer and perhaps a smartphone when it comes to hardware. Depending on the software you use to create a paystub or send other HR notices, you may need to provide a computer or a software license so that your employees can use the same programs when working from home.

  1. Stay in Touch

Whether you want your employees to follow the same schedule or not, you should consider how the team will communicate. You can use email or phone services if your company already sponsors those methods. If you need more a chat program, consider using a tool like Slack. Everyone can share messages and documents, so you can stay up to date with everything. You can also use a video conferencing program like Zoom to conduct video meetings as a team.

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  1. Make Time for Change

If possible, try to make the shift when your team doesn't have a ton of stress or looming deadlines. Moving from an office to working from home can be difficult, so most of your employees will probably require an adjustment period. Unless you have to switch to a remote team immediately, you should give your employees a bit of notice so that they can settle into working at home. That way, you don't have to stress about maintaining high levels of productivity.

  1. Set a Schedule

You may decide that your employees don't have to work a traditional schedule when working from home. However, everyone should have a schedule to follow. Especially if you have hourly employees, you will need to track their work hours to pay them accordingly. You can set up a program that employees can use to clock in and out, and some tools let you use screen capture to ensure that your employees are working when they say they are.

  1. Send Regular Updates

Whether you want to have a weekly virtual meeting with your Human Resources department or you'd prefer to send an email, you should have regular updates. At first, the change will be massive for most of your team, but things will get easier over time. You can send emails or other correspondence whenever you have a massive change to how your team should do their work. Other than that, a weekly email can cover information that employees might miss when working from home.

  1. Be Flexible

Some employees will be able to work from home and reach the same level of productivity within a day. However, others may need more time to adjust to the new work environment. If employees have kids, it may be hard to have focused work time while at home. And even if someone doesn't have kids, working from home for the first time is difficult. At first, try to be as flexible as possible with your employees. If you can, let them work on their own schedule so that they don't have to worry as much about distractions.

  1. Prepare for Changes

If you find that something isn't working for many of your work from home employees, change it. Perhaps people can't get focused at home without a proper office. Even if you can't have them in your office, try to set them up with a desk and chair so that they can feel like they're at work.

Switching from working in an office to at home is no easy task. Everyone has different distractions, so take it easy on your employees as they start to work elsewhere.

Publish Date: June 23, 2020 12:58 PM

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