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How to Protect your Personal and Financial Information - Lewis Robinson - Blog

How to Protect your Personal and Financial Information

It’s evident that the essential aspect in your network or personal computer is the data that you have created. The main reason why most people are in a network or possess a personal computer is to store their data in a way that can easily be accessible


Whenever you want to input protective strategies such as endpoint security in your PC, the bits and bytes of information stored become your number one priority. Computer applications and operating systems can always be replaced, unlike the created user data which is unique in its own respect and may be irreplaceable if lost. Sometimes, some of the information stored on the network or personal computer is confidential.

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Any owner would not only want to guard it against being lost, but to protect unauthorized third parties from accessing it. For instance, when information such as your debit/credit card number, employee identification number, bank account number or social security number is left exposed, it is likely that you will be a victim of identity fraud. There may also be confidential information held in some documents of a company such as personal information regarding clients or employees, the company’s financial records, and trade secrets. 


In this article, we are going to highlight some of the ways that you can protect your data from unauthorized access by third parties or eventual loss. 


Early and frequent backup

One of the single most important incentives that you can undertake to protect your data is to have it backed up as early as possible and also do it on a regular basis. You can use excel to consolidate your data to combine your work functions into one, that way it is easier to keep it safe. The frequency of data back depends on the amount of information that you are likely to lose if your computer crashes in a way that it can longer be recovered. The backup may be at intervals of monthly, weekly or after every 24 hours depending on the amount of data that your company creates. You may make use of a built-in backup offered by the Windows operating system to perform the most basic forms of data backup. 


You can simplify the mode of creation and restoration of backups by making use of the wizard mode. You can also manually configure the backup settings or set an automatic backup schedule for the data you have created in a given amount of time. Other sophisticated data backup options are provided for by third-party programs. It is critical to store a copy of your backup offsite to avoid losing your data in case of a fire or any other natural calamity. 


Password-protect documents

Productivity computer applications such as Adobe Acrobat and Microsoft Office applications have a feature that allows you to set passwords to individual documents. To access the document, you must know the password and enter it for it to open. For instance, in Microsoft Office documents, there is the option of setting a password which will be required for access or whenever you are making any changes to it. However, it is quite easy to crack through Microsoft office passwords. There are software currently available in the market such as Elcomsoft's Advanced Office Password Recovery (AOPR) which are designed to recover passwords for Microsoft Office. This form of protection using passwords will deter the access of confidential documents by third-parties or other unauthorized users. 


Disk encryption

There are many third-party software available in the market today that will allow you to encrypt a whole disk. When you encrypt your disk entirely, you lock up the whole content inside the disk and its partitions which makes the information transparent to the user. Such software ensures that information is encrypted automatically before it is stored on the disk and also automatically decrypted before it is loaded into the computer memory for access. Some of this software can create containers inside the disc partitions that are invisible and disguise in the form of another disc within the disc. Programs used for disc encryptions can be used to encrypt flash drives, hard drives, and USB drives. They can also be used to come up with master passwords and secondary passwords.


Publish Date: May 19, 2020 9:39 PM

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