Having a mobile workforce can streamline your construction projects and office paperwork in ways that make you more efficient at your job, and tracking projects accurately can increase those benefits. You can make more accurate bids and estimates, reduce scheduling errors and even document accidents effectively with the right mobile workforce tools. This reduces the time you are stuck in the office with paperwork and allows you to record information while on-site.
Tracking the work hours of a project accurately can help you better estimate what future jobs will cost in terms of time, labor and supplies because you can look at past records for reference. This means having an accurate way to record who has been on-site and how long they worked on a project, which can be done with a construction daily report from your timeclock software. When your workforce is mobile, your time clock should be as well, and you can find apps to record punches from the same mobile device you use to schedule deliveries, call trades and review records with your clients.
Errors in scheduling your workforce, trades or supplies can cost you time and money for projects, causing you to go over the bid. Scheduling tools accessed through your mobile device can help you reduce these errors because the information is at your fingertips when you need it, so you will not have to remember to record it or where you wrote it down when you get to the calendar.
You, and those you employ, are paid through confirmation of service. Discrepancies in records can cause payment to be delayed or disputed, so having accurate records is crucial. When you have electronically stored proof of the work done or deliveries made, you can pull up documentation quickly to pinpoint and resolve the discrepancy. Mobile workforces rely on GPS tracking to determine which workers are on site, and time clock solutions running on mobile devices can provide the time stamped data necessary for confirmation.
Accidents resulting in injury to people or damage of property are bound to occur on even the safest construction sites, and most contractors have stacks of forms in their offices to document these incidents for insurance and for any legal action that may be taken. Mobile tracking solutions can put these forms electronically in the hands of employees on-site to record events quickly and effectively without the need to put a filing cabinet in your work vehicle. Many of these solutions allow injured workers to access and update their case to add medical documentation, track case progress and answer questions as needed.
The tracking you put in on each project can help increase efficiency in some surprising ways. Having a digital schedule available to employees, for example, can reduce the need for paper printouts and travel to the home office to see them. Timeclock and ordering apps can automatically update your accounting spreadsheets for each project, reducing the amount of time it takes to balance the books and generate invoices, and cloud-based tasks lists can be updated by workers on-site as well as management in the office so less time is spent in assigning duties or updating clients on progress. The more processes you can make digital, the less you will be spending on office supplies like printer ink and paper, and the more efficient your budget will be as well.
The better you can track projects, the more accurately you can make future bids on similar jobs. A mobile workforce can streamline your company and reduce overhead, but you can also streamline your payroll, scheduling and incident reporting with the right software and application solutions. You can even use the same solution set to generate confirmations of service, invoices and tax documents that you use to track labor, deliveries and project progress.
Publish Date: October 29, 2020 11:26 AM