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5 Easy Ways To Help Modernize Your Business - Sophia Belnap - ContactCenterWorld.com Blog

5 Easy Ways To Help Modernize Your Business

Technology is constantly evolving, and with something new debuting nearly every day, it can feel impossible to keep your company on the forefront of all of the latest trends and developments. If you feel like your company's technology is stuck in the Stone Age, here are five things you can do to help modernize your business.

 

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If your company deals with lots of paper documents, investing in software to help manage this paperwork is a great idea. Legal document management software can be used to help control the unwieldy piles of paperwork that each department produces and is also a great way to keep your documents secure. Drowning in paper can be overwhelming — not to mention bad for the environment — so choose a software that makes storing and sharing data easy and secure. Online document storage and management is the future and will only become more prevalent, so now is the time to get on board. 

 

Simplify Your Architecture

In the past, there was seemingly a program for everything. Each company had an email client, a customer data platform, and even separate HR software. Now, all-in-one programs exist that keep all of your essential programs under one umbrella. Only one login is needed for the entire suite of products, which makes access simple and efficient. Not every employee in your company has a technical background, so why make it tough for them to access the programs and applications that they need every day?

 

Clean Up Your Network

Every company has those programs that are rarely used, but used frequently enough that you cannot cut the cord entirely. These programs bog your system down and take up precious drive space that could be utilized much more efficiently. Take inventory of the programs that your company uses on a daily basis. Survey employees to see what they could not live without and what is less important. If you find that certain programs are used less often than others across the board, it may be time to consider letting them go. If you can't go quite that far, consider moving them to cloud storage so you can use your hard drive for your most important data.

 

Modernize With SaaS

After cleaning up your network, look into how much of your existing software exists as software-as-a- Service (SaaS). These types of companies charge fees (typically monthly) to use their cloud-hosted software as if it were on your desktop. Instead of clicking an icon and launching your desired program from your home screen, your program and all registration information exists in the cloud. This type of service can help with cost savings and scalability, since you can add more users to an account as needed and also remove those who no longer use the program. SaaS also makes your programs available from anywhere since all you need to do is log in from the Internet to access them. 

 

Prepare for Cyberattacks

No business is too small to not be at risk of cyberattack, so no matter your business size or industry, you should always be prepared in case your data gets breached. According to a study, cybercrime is slowly but surely becoming the fastest-growing type of economic attack. You can always be prepared by ensuring that your network is protected with agile and aggressive security protocols. Never ignore a software or security patch installed on any program that you run (even if it will take you offline for a time) because these often contain important security updates that could stave off an attack. Also introduce Internet-browsing and social media policies for your employees to comply with. Data breaches often begin with the innocent click on a Twitter link or by opening an infected email attachment. 

 

Modernizing your business may seem like a feat that is too much to tackle. Use these simple ideas to get your company caught up with the technological times.

 

Publish Date: July 1, 2021 12:53 AM

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