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How Proprietary Systems Differentiate Answering Services and Call Centers - A Better Answer - Blog

How Proprietary Systems Differentiate Answering Services and Call Centers

Every call center is unique in how it handles calls for a business. Some are dedicated call centers that handle the same thing for one company (e.g. cable providers, banks, etc.). These call centers more than likely use the same process start to finish on every call they handle. Then there are shared call centers that handle a wide range of services for multiple clients (e.g. law offices, HVAC, ministries, catalog services, etc.). In this case, the call center team has to be able to understand how to handle a wide variety of call types for different companies.

While it’s possible for a call center to handle various call types with the same system as its competitors, it’s not really the most effective or efficient way to do things. To truly get the most out of your call handling services, the call center should use a proprietary system and call center software that meets its specific needs.

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The Advantages of a Proprietary System 

An effective proprietary system starts with a good scripting tool. The scripting tool enables the call center’s programmers to present prompts to the telephone representatives on what is needed from the caller and how to respond to caller questions. Additionally, everything the customer asked the company to do in the past is right in front of the representative during the call (message form, helpdesk, dispatching protocol).

Next, the system should have a call recording platform that lets the management team to easily monitor for quality of service (QOS). The call center should also be able to set security standards on who is able to listen to what call and on which account. Finally, things like reporting tools provide the team with data metrics needed for QOS, customer service inquiries, billing and staffing requirements.

What an Effective Proprietary System Looks Like

One example of a trusted name in call center communications systems is Amtelco. What makes Amtelco’s platform unique — and the reason many call centers have been doing business with them for decades — is that the company provides tools so the call center only needs one vendor. The call center doesn’t have to handle calls in one system, bill out in a different one and then use a different tool for QOS. Amtelco provides all the tools necessary for the entire call center business to be successful. Plus, everything is customized by needs and the call center receives specialized 24/7/365 support.

How Clients Benefit from a Proprietary System

With a proprietary system, a call center can easily customize the customer account based on what they need. Want a text for a certain scenario but an email for another? Easy! Need all calls from a particular person transferred to you directly? Done. A proprietary system allows for complete customization for anything, from only allowing answers during certain time frames to not receiving calls from a certain number. The possibilities are endless!

In the end, the automation and scripting tools in a proprietary system allows you to think of a telephones representative as a co-worker in the next room, instead of just “the answering service.”


Publish Date: November 21, 2016 5:00 AM

2020 Buyers Guide Recording

Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.
PH: +1 512-872-7565


Microsoft Teams Cloud Recording Service
Geomant offers a fully managed recording service for those organisations who need to address compliance or quality management while working on Teams. The Service utilises Verint’s market leading recording technology and is hosted by Geomant in Microsoft Azure. Our managed service approach is unique in that it allows organisations to benefit from advanced recording features, all while being free from any technical infrastructure or maintenance requirements that come with a traditional on-premises set up.
PH: 01789 387900

Lieber & Associates

Recording System Consulting
L&A provides vendor-independent consulting services to select, contract for, test, and implement contact center recording systems. The firm's consultants specialize in contact center I.T. and have several decades of experience each with all major and many smaller makers of phone and call recording systems.
PH: +1-773-325-0608


Oreka TR
Oreka TR total recorder includes all of the call recording capabilities you will need, at about half the cost of competing for call recorder solutions, including screen recording, mobile phone recording, live monitoring, on-demand recording, multi-tenancy, multi-site recording, audit trail, call exporting, retention management, auto-tagging (for speech analytics and phrase spotting) and so much more.
PH: 3109672003

PCS Software

Call recording solution fully integrate to all main pbx solutions.
PH: +55 11 3075-2933

View more from A Better Answer

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