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Tips To Help Improve Your Company’s First Call Resolution - A Better Answer - ContactCenterWorld.com Blog

Tips To Help Improve Your Company’s First Call Resolution

In an ideal world, customer inquiries are answered and problems are solved during the first contact with a business — but this is not always the case.

When customers don’t get their answers or resolutions the first time they contact a business, it leads to frustration, loss of business, and a poor outlook for your company’s reputation.


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On the other hand, a high first call resolution (FCR) rate increases customer satisfaction and loyalty as well as revenue and efficiency to give your brand an exemplary reputation. 

According to SQM Group, “86% of customers who phone into a call center expect their call to be resolved on the first call and for every follow-up call, customer satisfaction drops by 15%” proving a high first call resolution rate is crucial for any business.

So what are other ways improving your FCR helps your bottom line and customer satisfaction? Let's find out.

What Is First Call Resolution?

First call resolution (FCR) is a metric that call centers and answering services use to measure customer satisfaction.

As you can guess, first call resolution is the rate at which an issue is resolved the first time a customer calls in to a company, without the need for follow-up communication.

A high FCR means your customer service representatives are resolving inquiries during the first interaction with a customer or prospect. High FCR typically includes shorter talk time.

A low FCR often means low representative performance — but that is not the only metric measured. A low FCR is a compilation of other factors too, like inefficient software and processes or a lack of training for customer service staff.

How To Measure First Call Resolution Rate

Measuring your first call resolution rate is the first step in improving your rate.

Knowing where your agents or processes are falling short is the best way to figure out how to help them succeed.

Calculating FCR includes post-call surveys asking the customer if their issue was resolved. This survey can be conducted by a third party or an automated system.

Once you’ve gathered this data, your first call resolution calculation can be found by taking the total number of calls resolved on the first call (say, 7,000) divided by the total number of first calls (10,000), which would give you a 70% first call resolution rate formula.

Tips To Improve First Call Resolution

There are many ways to improve your overall customer service tactics, but when it comes to first call resolution, these are specific ways to improve. 

Provide Thorough Employee Training

One of the best ways to improve FCR is with appropriate and thorough employee training. When your representatives are set up for success, they can do their job better.

When customer service reps have the correct training, they’re able to handle the majority of customer calls on their own without having to pull in a manager or conduct follow-up calls. Of course, there will inevitably be situations where managers need to get involved or issues cannot be resolved on the first call, but this should be a rarity.

Your customer service agents should be knowledgeable in your business, products or services, policies, programs, and know-how to handle the most common customer service calls.

While a thorough training process is crucial, adding an internal knowledge base for your customer service agents to easily reference will give them more power to solve customer issues on the spot.

Employee training will be different for every company and industry, but as a best practice, all customer service agents should provide the following when implementing customer service tasks:

  • Provide personalized and friendly service
  • Effectively communicate and understand issues and inquiries
  • Provide resolutions to satisfy the customer
  • Understand and anticipate customer needs

Answer Calls Quickly and Make It Easy for Customers To Contact You

Getting in touch with your support team should be easy.

If customers have to jump through hoops to get in touch with you, they’re going to be agitated by the time they finally talk to a representative. When this happens, you start the call on the wrong foot.

The more effort it takes for customers and prospects to get in touch with you, the lower your FCR goes.

Long hold times bring your first call response rate down because when customers are calling already frustrated, the call tends to turn into a combative, “Why is your customer service so slow?” instead of a happy, “Can you help me with this?” conversation. Your agents then have to deal with multiple problems, which can be challenging to resolve on one call.

Set Clear Goals for Customer Service Agents

When customer service agents have clear and attainable goals, they’re likely to work harder and as result, successfully increase your first call resolution rate.

Customer service agent goals should coincide with the overall business goals. Let them know that boosting your company’s first call resolution rates is a top priority. When agents know this is the goal, they can strive to reach it.

Make sure you don’t set too many expectations at once, as it can be confusing and difficult to achieve. Instead, plan monthly, quarterly, or yearly goals. 

To help achieve goals and raise your FCR, try incentivizing your reps. Rewarding employees who reach these goals and have a high customer satisfaction rate shows you care and will build healthy competition so your employees can improve.

Gather Feedback and Implement the Right Tools

Another way to boost your first call response rates is to analyze your current processes.

You might think the programs and processes you have in place work fine, but checking the data and gathering feedback from employees will help you better understand which systems work great and which ones need to be adjusted for higher efficiency.

There are many resources sharing helpful ways to audit your customer service process to help you conduct audits.

Company owners should run consistent audits to gather feedback on all aspects of the business. Software changes, technology advances, and customer needs shift — keeping up with these trends is critical.

The software and processes you’ve used for years can easily become an impediment over time.

As an example, when reps have to wait five minutes for a program to load before helping a customer, both parties become frustrated. But in most cases, this is an easy issue to resolve.

Providing the right tools, systems, and streamlined processes to help customer service reps work efficiently will help increase FCR and customer satisfaction.

Hire a Call Center To Help

Building an in-house customer service team can be challenging, time-consuming, and expensive.

Instead, hire a call center to help with your customer service needs. They’ll be able to help boost your FCR without the comprehensive troubleshooting process we described above.

Offering a productive and helpful customer service experience for your customers will increase sales, boost customer satisfaction and retention, and build a solid reputation for your business.

Source: https://www.abetteranswer.com/blog/tips-to-help-improve-your-companys-first-call-resolution

Publish Date: May 30, 2021 5:00 AM


2021 Buyers Guide Outsourced Contact Center Services

Page: 1234
1.) 
2P Perfect Presentation

Customer Experience Services
Outsourced contact center services It is one of the most important service that provided by "2P" and specialize to provide services for the establishment and operation of contact centers, customer service and Customer Experience, the most important services provided by this unit are:

• Establish, manage and operate call centers and supply the required systems and applications.
• Customer Feedback Technology
• Social Account Management System (customer interaction, reports, marketing and e-publishing services)
• Customer Relationship Management System (CRM)
• Artificial Intelligence Systems and Automation Services (AI & Automation)
• Business Intelligence Technologies and Performance...
(read more)

2.) 
31 West Global Services

We offer after-hours, business hours & 24/7 customer support & help desk services. Over the last 17 years, we have helped 130+ small & mid-sized business companies across US & Europe.

3.) 
Abacus Cambridge Partners

Combining unmatched experience and specialised skills across more than 40 industries and business functions, Abacus works at the intersection of business and technology to help organisations meet their key priorities and create sustainable value for their stakeholders. Headquartered in the United Kingdom and offices in the United Arab Emirates, the Kingdom of Saudi Arabia, Pakistan and Egypt, Abacus has more than 800 global customers and over 2800 customer-focused employees working in 30+ countries.

We offer the following services:

Business Process Outsourcing
Customer Experience and Customer Relationship Management
Enterprise Resource Planning
AI & Robotic Process Automation
API...
(read more)

4.) 
Abante BPO

We are Abante BPO Contact Center services company with more than 16 years of experience in the sector. We specialize in customer service through specialized technology, and with a multilingual team. Our different operating centers offer high availability and unlimited performance, adapting the specific needs of our clients, and always operating under the highest quality specifications.

5.) 
Advantage Communications

Our industry is changing fast, consumers want the best service and a seamless contact center customer experience. In response, we've re-invented our contact centers with next-generation technologies and new, improvements to customer service.

Conversational AI. IVR. 100% Natural Language. Operational Intelligence. Social Media Customer Support Services. ChatBots - all supported by our skilled contact center agents to make the customer experience better.

We're now ready to PowerUp your contact center customer service to new levels of excellence with our winning combination of people, passion, and technology.
Are You Ready?

6.) 
American Help Desk

Help Desk Services
24/7/365, 100% US-based help desk, with phone, chat, sms and email capabilities as well as ticket and alert management/remediation services.

7.) 
Fusion BPO Services

Inbound customer service and sales support
With 25+ years of experience and stability, Ameridial offers clients an unparalleled record of providing reliable, cost-effective inbound and outbound live-voice solutions. We also offer click-to-call services, live chat, social media monitoring and IVR. Ameridial is headquartered in Canton, Ohio with nine call center locations in Ohio, Maine, and North Carolina. Specialists in: Healthcare, Communications, Direct Response TV and Radio, Non-profit. Results-based pricing.

8.) 
AssisTT

Contact Center Services
End to end Contact Center Services provided in Turkey, including call center infrastructure and experience solutions.

9.) 
Ballena Media

Business Process Outsourcing
Ballena Media provides near-shore Business Process Outsourcing for Contact Center services to companies seeking to improve quality and efficiency while saving 30% to 40 % for similar services in the U.S. The company’s value proposition is based on its long term relationship with clients showing it can meet or exceed any metrics performed whether in-house or outsourced.
SERVICES
-Contact Center Services
-Customer Service Support
-Sales Support
-Web Data Collection
-Telephone Data Collection
-Data Services
-Infrastructure Design
-Workforce Support
-And More
RESPONSIVE
24/7 coverage, always finding the best solution for your business

10.) 
Bgcomm Contact Solutions

Outsourcing
Our Professional Services cuts across multiple verticals and horizontals. Our services cater to both the Private and Public sectors, providing the technology and resources in the transformation and improvements of our clients’ people, processes, and profits.

11.) 
Boomerang Marketing SA

BPO, Financial and Customer Services
Boomerang SA provides BPO, Financial and Customer Services. We are an Outbound Contact Centre with a proficiency of selling Short and Long Term Insurance products, as well as cross-selling Value Added Products. We provide Inbound Customer Services to the International Market. We service both B2B and B2C sectors, ranging from but not limited to Lead Generation, Appointment Setting, and a full sales spectrum.

12.) 
CallForce

CallForce Outsourcing Specialists
Delivering innovative,customised contact centre solutions from South Africa to the global market

13.) 
CallNovo Contact Center

Multilingual Customer Service
Inbound and outbound customer service/after sales support is the two general types of call center services offered globally by Callnovo. Inbound services are performed by reps who field calls from customers. Outbound reps make calls to customers to follow up on or inquire about account issues.

Regardless if you are looking for a telephone, email, live chat or email customer service/after sales support, Callnovo outsourcing call center team is right here to help. With more than 10 years’ experience, Callnovo one-stop multi-language customer service/after sales support call center team takes care of clients’ every single detailed customer service/after sales support need. We are happy to pr...
(read more)

14.) 
CGS

CGS is a global provider of business applications, enterprise learning, and outsourcing services that support clients’ most fundamental business activities.

With optimized call center resources to serve global clients, CGS offers a unique hybrid approach through automation and live agents in its contact centers located in North America, South America, Europe, Asia and the Middle East. Its AI-enriched chatbot and RPA technologies complement the customer support services provided by thousands of multilingual call center agents. CGS supports many of the world's industry-leading global brands from retail, hospitality, healthcare, technology, and telecom. The company's innovative, scalable and...
(read more)

15.) 
CLCA Call Direct

Virtual Assistant Services
Ensuring you have an efficient back office team is vital to running a reliable and cost-effective business. Our virtual PA services allow you to have either a live call answering solution that will transfer a call or take messages in absences or a non-voiced option for back-end operations meaning your business is always available to customers.

Your dedicated virtual PA will be matched to your business and your requirements and will answer any calls or emails with your company name and a tailored script that you will approve before our team take live calls.

This means that non-essential business or personal tasks are taking off your plate which can only benefit your essential business p...
(read more)

16.) 
Conectys

Conectys delivers a wide range of contact center services and call center outsourcing solutions. We service clients in over 35 languages from our locations in Romania, Belgium, Philippines, United States, Poland, Turkey, Portugal, and Taiwan as well as through a robust Work from Home team.

We speak English, German, French, Spanish, Italian, Dutch, Portuguese, Polish, Czech, Romanian, Hungarian, Bulgarian, Russian, Greek, Turkish, Arabic, Swedish, Norwegian, Finnish, Danish, Mandarin Chinese, Japanese and more – all for seamless communication across cultures.

17.) 
Connecta Center

- Prospecting, commercial appointments
- Collection
- Surveys
- Customer Care
- Technical Support

18.) 
Consilium Software

Consilium UniCare™ Professional Services
As technological change occurs at a faster pace than ever before, organization with the industry-leading Cisco contact center platform need to get outcomes quicker, better and more predictably. By bringing in the subject matter experts from Consilium's advanced professional services, you get unparalleled knowledge which has been trusted for over 33 years, consistency and a global footprint. Give your Cisco platform a turbo boost by investing in Consilium UniCare™ professional services when it is time to design, implement, upgrade, or add / optimize third-party integrations.
• Cisco UCCE, PCCE & UCCX design, implementation and upgrades
• Cisco CVP VXML application development with PCI compl...
(read more)

19.) 
ContactWorks

We specialize in all aspects of customer contact services:
• Customer Service
• Technical Support
• Employee Help Desk
• Customer Acquisition / Retention
• Order Processing / Administration
• Quality Monitoring
• Consulting

20.) 
Costa Rica's Call Center

Costa Rica’s Call Center (CCC) is a state of the art BPO telemarketing outsource company located in the capital city of San Jose, Costa Rica. Our main focus has been, and will always be to personally train each and every Central America call center agent so that we may offer the highest quality of outbound and inbound telemarketing solutions and bilingual customer service to small and medium sized international companies, entrepreneurs as well as fortune 500 companies.
 
Page: 1234



View more from A Better Answer

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