Some telephone answering services record all the calls they answer. Other don't. Does it really matter? Why should you care?
Here are four reasons why professional telephone answering services record their calls. Make sure your answering service is one that does.
Having a recording of a phone conversation is key to resolving conflicts. Disputes can occur over what people said and when they said it. Recordings also reveal things people failed to say. Our memories at times prove incomplete. But a recording provides an accurate record of the communication. Most conflicts over communication issues are immediately resolved after listening to a call’s recording.
Answering services that have confidence in the quality of their service record their calls. Furthermore they are open to share the recording if a question arises. If you have nothing to hide, there is no reason not to record calls.
What if you need to double-check a phone number, confirm an email address, or verify credit card information? A voice recording of the call makes this easy to do. Imagine having a voice backup just in case there is a question about a typed message. Most all messages an answering service takes are completely accurate. But knowing there is a way to verify information is a nice assurance.
No one wants to be sued. If a lawsuit happens and a phone call looms as a critical element in the case, what a relief it is to have access to a complete recording of the call. Without a tangible record it becomes an issue of one person’s word against another. No one knows who a jury will believe, but a clear recording of the transaction removes all doubt.
A side benefit of call recording is quality assurance. This is why leading answering services install software to record calls. They also add servers to store messages as a means to assess the quality of their staff. Every answering service thinks they provide quality service and claim that they do. But, those who are serious about quality record all their calls. Then each week they check a random sample of the recordings. This is to ensure their staff continues to meet their high quality standards.
An answering service without call recording capability can’t make this claim.
Modern call-recording systems are 100 percent digital. This means it’s easy to record calls, store the results, attach metadata, and share files. This way it’s easy to log in and listen or attach a call recording to an email message and send it anywhere in the world within seconds.
Call recording is a given at leading telephone answering services. If you want the best for your business, pick an answering service that records all their calls.
Publish Date: March 24, 2016 5:00 AM
|1.)||Call Center Studio|
Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.
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