Cookie Preference Centre

Your Privacy
Strictly Necessary Cookies
Performance Cookies
Functional Cookies
Targeting Cookies

Your Privacy

When you visit any web site, it may store or retrieve information on your browser, mostly in the form of cookies. This information might be about you, your preferences, your device or used to make the site work as you expect it to. The information does not usually identify you directly, but it can give you a more personalized web experience. You can choose not to allow some types of cookies. Click on the different category headings to find out more and change our default settings. However, you should know that blocking some types of cookies may impact your experience on the site and the services we are able to offer.

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site may not work then.

Cookies used

Performance Cookies

These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.

Cookies used

Google Analytics

Functional Cookies

These cookies allow the provision of enhance functionality and personalization, such as videos and live chats. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies, then some or all of these functionalities may not function properly.

Cookies used




Targeting Cookies

These cookies are set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant ads on other sites. They work by uniquely identifying your browser and device. If you do not allow these cookies, you will not experience our targeted advertising across different websites.

Cookies used


This site uses cookies and other tracking technologies to assist with navigation and your ability to provide feedback, analyse your use of our products and services, assist with our promotional and marketing efforts, and provide content from third parties

Become a Basic Member for free. Click Here

Digitisation of tape recordings - Business Systems UK Ltd - Blog

Digitisation of tape recordings

The way call recordings are stored, plays an important role in ensuring organisations are able to access audio assets either for compliance or business intelligence purposes.  Today, magnetic tape represents one of the riskiest storage mediums for recordings as it has a finite lifespan (10-20 years) and is susceptible to premature degrading dependent on storage conditions and access frequency. In the past, keeping multiple copies and transcription have been the recommended failsafe methods. Today however, digitisation (moving the audio data to a digital environment such as a hard drive or the cloud) has become best practice as it helps organisations reduce disadvantages and risks that come along side magnetic media.

Digitisation of the tape


....NOTE - content continues below this message


We invite you and your colleagues to join us online as we take the highest rated industry conference online - join us and the elite in the industry at the NEXT GENERATION Contact Center & Customer Engagement Best Practices Conferences!



For example:

  • Accessibility: Finding a specific recording that is on tape, someone has first to look on which tape the recording has been stored, then physically find the tape amongst the thousands stored, put it in the appropriate audio machine, and rummage through all recordings to find the one needed. This process is likely to take days and ads to the wear and tear of the tape. By migrating to a digital environment, recorded calls can be easily found and retrieved through their metadata and quickly made available upon request.
  • Life span: Tape as a means of storage is subject to time degradation or damage, consequently rendering the recording inaccessible. Tape manufacturers often claim that tapes can last up to thirty years if kept in absolute optimal environmental conditions (humidity, temperature, cleanliness etc). But even in such cases, there is a risk that the tape lifespan will surpass the lifespan of the play back equipment making it increasingly difficult to find working recorders to play the tape. A more realistic lifespan is between ten or twenty years. If you are storing sensitive data on tape, we recommend keeping them for no longer than 7 years to avoid possible losses. (for more information on the life expectancy of tape can be found here)
  • Physical Space: Not only does storing tape recordings take up physical space, organisations also need to ensure they are kept in a secure location where they cannot be tampered with. Creating and maintaining safe physical environments, made to meet the recommended environmental conditions, often results in elevated costs. Moving tape recording to a digital space removes the stress factor of having to find a secure location that is inaccessible to unauthorised individuals as well as present the best possible storage conditions.
  • Costs: Aside from the obvious physical storage costs, a storage medium should also be evaluated in terms of the potential repercussion of losing the recorded information. When this cost is considered, it may become economically smart to invest more in a medium/system that offers reliability in the long term. This is particularly relevant in the financial industry, were recordings need to be available for longer periods of time in order to meet compliance.


So what does the process of moving recordings from tape to a digital environment entail?

  • Security: When moving call recordings from tape to a digital environment, the process should be carried out in a secure environment where tapes can be safely stored with access only to those involved in the process to avoid tampering or loss of data.
  • Time planning:
    • Retrieval: The tapes are inserted in the retrieval server/logger and the retrieval process is commenced, which can take anything from one to twelve hours depending on the tape type and size, the number of recordings on it and any damage to the data.
    • Administration: A note of the date, time, folder name and tape number are accurately kept in order to correctly match the data and find recordings once the migration is completed. The administration of each tape can take anything from one to two hours.

Note: If the tape is in poor conditions, there is a high probability that retrieving calls will not be possible. Tapes are prone to fast deterioration, so if you have any tape recordings that have been stored for longer than five years, it is important to start thinking about retrieving the data stored within them as soon as possible.

Additionally, you need to consider your call recorder manufacturer as calls may have been stored in different formats and potentially have encryption. At Business Systems we partner with a number of manufacturers, including NICE, Verint and Red Box Recorders, and can help extract calls from current and discontinued recorders, so to homogenise the data and provide you with a single point of access.

Do you still store your call recordings on tape?


Publish Date: December 20, 2016 5:00 AM

2020 Buyers Guide Knowledge Management


Combines knowledge management with call support as continue improvement.

eGain Corporation

eGain Knowledge + AI
eGain's knowledge management software, powered with Case-Based Reasoning, an Artificial Intelligence technology, lets you provide intranet or extranet access to the common knowledge base, enabling contact center agents to provide distinctive, productive, and brand-aligned experiences in every interaction, across all channels and touchpoints.


FuzeDigital offers an affordable yet comprehensive knowledge base to answer your consumers' and staff questions. When assistance is needed, our email management system ensures your timely and accurate delivery of responses. Used by companies large and small that seek to deflect common questions while providing exceptional support.
PH: 425-649-1246


Knowmax is a knowledge management software for enterprises. Customer service of any organization can leverage this tool to create, curate & distribute the knowledge at assisted as well as digital channels promoting self service.


Knowledge Management software
livepro are experts in Customer Experience Knowledge Management and are passionate about improving customer experience. livepro is feature-rich yet easy to use, delivering answers to agents – not long complex documents to dig through. This makes customer service quicker, easier and more efficient. Staff require next to no training on complex procedures thanks to livepro’s intuitive design, which brings confidence up and training costs down.
PH: 18442077999


ProcedureFlow is a step by step visual guide that supports agents as they navigate company processes. With a knowledge management solution that simplifies complex information, employees can spend less time searching and focus on what they do best. ProcedureFlow’s simple and intuitive platform enables contact centers to quickly and easily create, maintain, and update company processes in real time. With ProcedureFlow, teams can work more efficiently, better serve customers, and drive results that matter most to their business.
PH: 1-888-827-3918


Increase customer loyalty, drive revenue and boost customer lifetime value with the Synthetix suite of AI-powered integrated customer contact tools.

Synthetix was founded in 2001 and since then has become a leading innovator in creating multi-channel online customer service software. We are also known as one of the pioneers for AI-driven Virtual Agent technology, creating Virtual Agents for companies like the BBC, Vauxhall, and Ford, comparable to Siri, Cortana and Google Now, before they became the norm.

We believe that customer service across all customer touch-points should be simple, efficient and, above all, consistent. Our technology has assisted in reducing our clients’ inbound...
(read more)
PH: +441279 5555 80

View more from Business Systems UK Ltd

Recent Blog Posts:
Business Systems (UK) Ltd Awarded Supplier Place on SPARK DPSAugust 13, 2020 5:00 AM
Top 4 Benefits Of A Cloud Contact CentreAugust 10, 2020 5:00 AM
How To Manage A Gradual Return To The Office With Workforce PlanningJuly 20, 2020 5:00 AM
Navigating & Adapting Your Contact Centre For the FutureJune 10, 2020 5:00 AM
Top Tips for Combating Challenges In The Contact Centre During COVID-19April 28, 2020 5:00 AM
Top 10 Tips For The Modern Contact CentreApril 8, 2020 5:00 AM
Mobile Call Recording – How To Keep Traders TradingMarch 30, 2020 5:00 AM
Real-Time Adherence – A Key Ingredient To Help You Manage Your Workforce RemotelyMarch 25, 2020 5:00 AM
How To Manage Remote Contact Centre Agents During the COVID-19 OutbreakMarch 25, 2020 5:00 AM
Top 3 Resource Planning Techniques Within The Contact CentreMarch 13, 2020 5:00 AM

Industry Champion Award Leaderboard

Submit Event

Upcoming Events

15th annual Best Practice Conference - this is the contact center world's most highly rated event - a whopping 100% of delegates say they would recommend it!

100's of best practice tips and ideas from contact center professionals Read More...

Latest Americas Newsletter
both ids empty
session userid =
session UserTempID =
session adminlevel =
session blnTempHelpChatShow =
session cookie set = True
session page-view-total =
session page-view-total =
applicaiton blnAwardsClosed =
session blnCompletedAwardInterestPopup =
session blnCheckNewsletterInterestPopup =
session blnCompletedNewsletterInterestPopup =