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An Insider’s Guide to Robotic Process Automation – Achieving Automation Excellence - Business Systems UK Ltd - Blog

An Insider’s Guide to Robotic Process Automation – Achieving Automation Excellence

Series 5 – Achieving automation excellence

Welcome to Part 5 of the Business Systems blog series - ‘An Insider’s Guide to Robotic Process Automation’

In this series:

  • Robotic Process Automation Excellence
  • Robotic Process Automation roles
  • Robotic Process Automation Training


Automation excellence

In order to fully embrace automation in your organisation, consider setting up an Automation Workforce Team. An Automation workforce team: the ‘go to’ for anything automation related in your organisation.

After the technology has been implemented, the centre can be used to:

  • Establish methodologies
  • Create training
  • Identify best practices
  • Identify ongoing needs for automation (streamline operations and reduce cost)
  • Collaborate with the business owners to design, deliver and maintain automation projects

Automation roles

Consider which members will be part of the Automation Workforce Team. Every organisation is different and one size will not fit all.

    • Manager – leads and coordinates all resources and activities
    • Technical Expert – monitors the quality of the output and encourages best practice across the dev team.
    • Connectivity Consultant – Manages and maintains the integration layer
    • Business Analyst – investigates challenges and identifies automation processes. Prioritizes potential use cases and creates design documents that dev team use for completion of projects.
    • Automation Administrator – Technical management and maintenance of ongoing automation solutions
    • Developer – executes the automation programmes using specific tools within the technology.
    • Quality Tester – executes testing (error handling and data validity) of automated processes
    • Automation rollout and change management - Expert– education and enablement activities for all employees using automation
    • Data Analyst – defines and measures automation value

Where can these roles fit within the organisation?

  • Centralised: Whole team located in the same organisational unit
  • Semi-distributed: automation business analysts strategically located across relevant departments e.g HR, Customer Service and Procurement
  • Distributed: Central management remains within the Automation Workforce Team, but automation business analysts and automation developers located in different departments where automation is being rolled out

Automation Training

Some Robotic Process Automation providers offer tools to promote, design and support the technology.

  • Training and certification for the technical employees taking part in the project (a certification means involvement in a Robotic Process Automation developers community)
  • Solution provider joins the centre of excellence team in a joint project implementation which includes coaching and on the job training.


Fig 1 - An Automation Training Project (click to enlarge)

Keep tuned for series 6 in the Insider’s Guide to Robotic Process Automation – ‘Cognitive Automation’.  

To view previous blogs in the series, please click here >


Publish Date: November 22, 2018

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