Cookie Preference Centre

Your Privacy
Strictly Necessary Cookies
Performance Cookies
Functional Cookies
Targeting Cookies

Your Privacy

When you visit any web site, it may store or retrieve information on your browser, mostly in the form of cookies. This information might be about you, your preferences, your device or used to make the site work as you expect it to. The information does not usually identify you directly, but it can give you a more personalized web experience. You can choose not to allow some types of cookies. Click on the different category headings to find out more and change our default settings. However, you should know that blocking some types of cookies may impact your experience on the site and the services we are able to offer.

Strictly Necessary Cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site may not work then.

Cookies used

ContactCenterWorld.com

Performance Cookies

These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.

Cookies used

Google Analytics

Functional Cookies

These cookies allow the provision of enhance functionality and personalization, such as videos and live chats. They may be set by us or by third party providers whose services we have added to our pages. If you do not allow these cookies, then some or all of these functionalities may not function properly.

Cookies used

Twitter

Facebook

LinkedIn

Targeting Cookies

These cookies are set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant ads on other sites. They work by uniquely identifying your browser and device. If you do not allow these cookies, you will not experience our targeted advertising across different websites.

Cookies used

LinkedIn

This site uses cookies and other tracking technologies to assist with navigation and your ability to provide feedback, analyse your use of our products and services, assist with our promotional and marketing efforts, and provide content from third parties

OK
Become a Basic Member for free. Click Here

Phone Etiquette 101: When a Caller Won’t Leave a Message - Conversational - ContactCenterWorld.com Blog

Phone Etiquette 101: When a Caller Won’t Leave a Message

You pick up the phone and a caller asks to speak to someone who isn’t available right now. You let them know they’re out of the office and ask to take a brief message. They decline, explaining that they can’t leave a message with you and must speak to the person directly.

Have you ever been in this situation?

If you’re answering the phones for a business, you likely have. While there are likely many reasons people may decline leaving a message with a person other than the recipient, there are 3 that seem to be the most common in the business world.

We’ll address the top 3 reasons callers won’t leave a message in this blog post and show you a few ways to combat them with reason, friendliness, and a few psychology tips!

When a Caller Won’t Leave a Message

Most callers are happy to leave a detailed message if they are unable to reach the person they were seeking, but some will decline to leave a message and give a reason similar to the ones you’ll read below.

If taking a message is part of your workplace policy and the caller doesn’t seem irritated, use these tips to help encourage the caller to leave a brief message with you.

If they say: “I don’t need to leave a message; she knows who I am and how to reach me!”

You say: “If you don’t mind, it’s just policy for us to collect a name and number - what number can she reach you at later this afternoon?”

If they say: “No, that’s okay. He’ll know what this is about - just tell him Lance called.”

You say: “He requested that we get a brief message with name and phone number - that gives the best chance that he’ll call you back in a timely manner!”

If they say: “I really can’t leave a message. This is a personal matter.”

You say: “I completely understand. In that case, I might suggest trying to get in touch with her/him using any other contact methods (s)he may have shared with you, or you can always leave a short message with me that only (s)he would understand.”

If they say: “I’d rather just wait and speak to her myself.”

You say: “That’s absolutely fine, but I can have her return your call as soon as she gets back if you leave a quick message.”

If they say: “No thanks, it’s not that important.”

You say: “Are you sure? I’d be happy to take down a quick message and have him give you a call once he’s back in the office.”

Source: https://www.conversational.com/phone-etiquette-101-when-a-caller-wont-leave-a-message/

Publish Date: February 8, 2017 5:00 AM


2021 Buyers Guide Business Continuity

 
1.) 
Eckoh

CallGuard Remote
A flexible way to take secure, PCI DSS compliant payments from home or remote locations. It’s quick to deploy needs no changes to processes or systems.

CallGuard Remote prevents agents from seeing, hearing or recording card details so, the agent, their screen, and any call recordings are removed from the scope of PCI DSS.

This simple approach means the customer effectively types their own payment information into the agent’s payment screen, but with the card details being shielded from the agent’s view. It’s simple, and highly effective.
PH: 01442 458300

2.) 
OpsTel Services

SPEED & PLUS
The SPEED solution solves for service level issues while cost optimizing the environment with automation.

Provides an enhanced way to speed up & optimize invoking temporary agent skills configuration changes into the contact center environment.

Speed allows you to schedule both future changes & temporary changes that auto-revert back to the original state when scheduled time expires.

Speed features:

*Automated / Scheduled Temporary Agent Skills Configuration Management
*Immediate Temporary or Reoccurring Schedule Skills Configuration Changes
*Easy to Use/Operations Administration Focused
*Descriptive Monitoring Activity Dashboard
*Detailed “End to End’ Audit Trail and Perfor...
(read more)
PH: 1+480-435-9390

3.) 
Vads

VADS Business Continuity Plan
VADS provides a business continuity plan by providing full outsource services and manage services. we've provided this to several clients. You can contact us for a detailed study case.
PH: 0217991445
 



View more from Conversational

Recent Blog Posts:
Companies Known for the Worst Customer ServiceFebruary 23, 2018 5:00 AM
Glossary of Virtual Receptionist TermsFebruary 21, 2018 5:00 AM
Leaving a Lasting Impression with CustomersNovember 29, 2017 5:00 AM
Why You Should Stop Answering Your Business PhoneNovember 13, 2017 5:00 AM
Customer Service Phone Call vs Email: What’s Preferred?November 9, 2017 5:00 AM
3 Surprising Things Virtual Assistants Can DoNovember 7, 2017 5:00 AM
Boosting Growth with a Virtual ReceptionistMay 22, 2017 5:00 AM
How to Create Content That Answers Common QuestionsApril 26, 2017 5:00 AM
Customers Prefer a Callback to Being Put on HoldApril 24, 2017 5:00 AM
How to Diffuse Conflict with Angry CustomersApril 19, 2017 5:00 AM

ABOUT US IN 60 seconds!

Industry Champion Award Leaderboard

Latest Americas Newsletter
both ids empty
session userid =
session UserTempID =
session adminlevel =
session blnTempHelpChatShow =
CMS =
session cookie set = True
session page-view-total =
session page-view-total =
applicaiton blnAwardsClosed =
session blnCompletedAwardInterestPopup =
session blnCheckNewsletterInterestPopup =
session blnCompletedNewsletterInterestPopup =