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Customer Service Phone Call vs Email: What’s Preferred? - Conversational - ContactCenterWorld.com Blog

Customer Service Phone Call vs Email: What’s Preferred?

A customer can have many options available to them as far as reaching a company’s customer service department or representative, but many times, the choice comes down to a customer service phone call vs email. Between a phone call vs email, which channel is preferred by customers, and does one have a faster resolution time than the other?

Customer Service Phone Call vs Email: What’s Preferred?

Comparing a customer service phone call vs email starts with the speed of resolution - how fast the customer’s issue can be resolved. While email may at first seem faster than a phone call, the total resolution time is higher due to the nature of this channel of communication.

A customer writes an inquiry by email and hits Send. You receive it, but may not check your inbox right away. When you see the email, it takes time to formulate and send your response. A day or more could pass in between replies.

Compare that to the efficient nature of customer service phone calls, which take place as soon as the customer calls the company and poses his or her question.

Because the phone offers instant communication rather than delayed responses like email, the issue or question can be resolved immediately without sitting in an inbox to be opened. That creates higher customer satisfaction and frees up you and your employees’ time to deal with other issues or tasks.

In favor of phone calls

The Harvard Business Journal wrote an enlightening piece on the subject titled ‘Don’t Send That Email! Pick Up the Phone.’ In it, author Anthony Tjan outlines 3 ways the phone beats email for professional usage. The 3 points he outlines are:

  1. It is hard to get the emotional intelligence right in emails
  2. Email and text often promote reactive responses
  3. Email prolongs debate

Emailing just doesn’t substitute for a phone call and makes it very easy to misread or misunderstand the intention or meaning of another’s statements. In most cases, Tjan argues, making a phone call instead of emailing makes the most sense.

Research agency eConsultancy completed a study of U.S. customers’ preferred support channels. These were their findings (participants were free to choose more than one option):

  • 61% said PHONE
  • 60% said EMAIL
  • 57% said LIVE CHAT
  • 51% said FAQ
  • 34% said CLICK TO CALL

Calls are king

The phone was the most preferred channel of support among participants, though by a very slim margin. But aside from being customers’ preferred channel, the phone is better for your business, too. As ConversionSciences succinctly put it, “Calls are king.”

  • Phone calls are 10X more likely to lead to a sale
  • 57% of people automatically consider email spam unless directly relevant to them
  • 61% of mobile searches result in a phone call
  • 52% of mobile ad clicks result in a phone call
  • Inbound calls are 15X more likely to convert than web leads

Source: https://www.conversational.com/customer-service-phone-call-vs-email-whats-preferred/

Publish Date: November 9, 2017 5:00 AM


2020 Buyers Guide Speech Technology

 
1.) 
Agara

Agara is an autonomous virtual voice agent powered by Real-time Voice AI. It is designed to have intelligent conversations with your customers, vendors, and partners without any assistance from human agents. It can handle a wide variety of calls including inbound customer care calls, outbound lead generation calls, appointment scheduling calls, and overdue payment recovery calls.

Agara is available for several industries including banking, insurance, retail, e-commerce, airlines, and telecom. Powered by advanced Real-time Voice AI that understands speech in real-time, automatically determines the right process to follow and guides the caller along in the process with natural conversation.
PH: +1 (512) 333 4634

2.) 
Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.
PH: +1 512-872-7565

3.) 
Call Tracking Metrics

Execute automated actions based on words spoken by your customer.

Our intelligent word detection and transcription tools make it easier for you to decipher the content of your customer conversations and automate action based on those insights.

Transform the audio of your calls into speaker-organized scripts so you can easily search your call log for specific words from a conversation, or automatically detect when words of intent are spoken by your customer.

Listen in on and highlight common patterns in order to execute triggers to initiate a new action or workflow, such as emailing a manager if the word “cancel” is spoken on a call. You can also set up to automatically redact content from a transcript, such as sensitive health information transmitted on a call.
PH: 8005771872

4.) 
Daisee

Daisee
Daisee builds technology that empowers people to solve problems by making interactions simple and smart so they can have a more significant impact, be more productive and be better at what they do. We believe incremental improvements carry huge potency and provide exponentially greater change for the better.

Genesys customers can now automate risk and quality management using Daisee’s speech and sentiment analytics and remediation workflow software. Daisee helps improve customer experience, ensure regulatory compliance, identify missed commercial opportunities & training requirements as well as provide valuable insights back to the business directly from the frontline – the true voice-of-...
(read more)
PH: +61404697151

5.) 
Eckoh

EckohASSIST
Advanced speech recognition and natural language expertise that routes callers by simply asking ‘how can I help you?’. It allows customers to use their own words to ask for what they want and steers them to the right place.

Menus are eliminated altogether and contact centres can use a single inbound telephone number.
PH: 01442 458300

6.) 
MattsenKumar LLC

SmartSpeech
SmartSpeech – The Best In Class Speech Analytics Software

An all-inclusive speech analytics application that enables you to visualize your audio using state-of-the-art speech recognition, transcription, and text analytics technologies.
PH: +91 99026 10044

7.) 
Nemesysco

InTone Suite - Emotion Detection via Voice Analysis
InTone™ is a voice analysis tool geared to detect genuine emotional and cognitive reactions regardless of the speaker’s language or chosen intonation.
It integrates into existing contact center environments and provides realtime indications of both client and agent emotional reactions throughout all ongoing calls. This unique set of indications assists managers and call center representatives to truly understand the client, improve call center performance, easily detect angry calls, elevate training efficiency and provide a tailored customer experience in every single call.

Nemesysco's contact center technology is also available in API and SDK forms.
Please visit our website for information about our product portfolio.
PH: +972-9-9605894

8.) 
Voci Technologies Incorporated

V-Blaze Speech to Text
Our GPU-accelerated, AI-based technology enables you to deliver greater insights to the contact center by transcribing audio into analyzable text.

- Transcribe large volumes of recorded audio quickly
- Integrate transcripts with your analytics or business intelligence platform
- Reduce your hardware footprint and minimize total cost of ownership
PH: 412-621-9310

9.) 
Voxjar

Voxjar
Voxjar is your one-stop-shop for driving better phone calls with your customers. We're a modern Conversation Analytics and Call Coaching Platform.

- Custom Charts and Dashboards give you the freedom to analyze calls from the highest level down to the details of each conversation.

- AI-Powered Speech Analytics transcribes, searches, and analyzes your reps' phone conversations, at scale.

- Quality Assurance and Call Coaching tools let you evaluate and improve agent performance with a human touch.

- Long term recording storage for historical analysis


All of these together provide the holistic, easy-to-use software that you need to manage a modern call team and create better con...
(read more)
 



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