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16 ROI-Proven Ways a Consultant Can Help Your Call Center - GCS - Blog

16 ROI-Proven Ways a Consultant Can Help Your Call Center

“We’ve picked 16 of the tougher questions and ROI-proven approaches that a worthy consultant should be able to tackle.”

As a contact center outsourcer and consultant, we’ve responded to countless requests for information (RFI). The issues that come up in these RFIs range from easy to complex. The most difficult ones require a seasoned contact center team to answer. We’ve picked 16 of the tougher questions and ROI-proven approaches that a worthy consultant should be able to tackle.

Review this list for areas of concern in your organization. Ask yourself if you have the in-house resources and experience to tackle them. If not, you might consider enlisting an outsource partner or consultant to help. Each answer comes directly from our experience.

16 ROI-Proven Ways a Contact Center Consultant Can Help Your Call Center

Industry Standards and Methods for Quality Improvement

Compare the cost/benefit of various quality certifications versus a common-sense approach. Be careful of being oversold with a “system” that adds cost and complexity. You may be fine with a focus on the process, metrics and dashboard that accomplishes the goals you have for your center without all the fluff.

Languages and Interpreters

Ask for a study of the number and languages of calls. Consider bilingual agents for higher volume languages. Use on-demand interpreter service lines and self-service IVR solutions for the others.

Strategies for Contracting Vendor Supplied Resources and Managing Those Costs

Using outsourced partners provide ways to both cut costs and increase levels of service. Partners can be as simple as after-hours coverage or one of the many technology services. There are just as many strategies and models. Conduct an in-depth study to identify the best use of resources. For instance, using a n after-hour local outsourcer can provide a good pool of new agents for your internal centers – that’s called “best of breed” hiring.

Tiers and Workflow

Ask for a time and process study of existing flows and benchmark it to competitor centers, even other industries. Model and test the suggested modifications. It will be easy to see if the outcome is as promised. Make sure to include the employees in the process to maintain buy-in.

Blending Heterogeneous Lines of Business in One Center, Virtual or Not

Develop a cost/benefit analysis and study of the skill overlap required for the tasks.

Remote Access, After Hours and Related Factors (on-call subject matter experts, etc.)

These are great ways to provide service during inclement weather, influenza outbreaks, etc. There is new technology to incorporate employees with disabilities. Hiring local employees may help you to eliminate after hours/overflow costs.

Call Workload Distribution Methodologies and Strategies

At GCS, we understand the strengths of skills-based routing, workforce management, and a part/flex-time workforce to manage daily volume and control costs. We typically handle higher volumes with fewer agents than our predecessors because of our experience in managing the workforce.

Staffing Organization and Reporting Structures

A great consultant should study your situation and the correct ratio of agents to team leaders based on your staff’s skills, experience, and the work/customer demands. A good consult looks at all current reports and their use before ranking them for relevance. That way, you can suggest ones to stop, change and start. At GCS, we typically define a dashboard of key metrics for better real-time decision-making by your team.

Call Monitoring and Supervisor Access to Live Work

We work with 100% recordings and a QA sample plan designed to improve the effectiveness of each agent. We’ve also developed a constant improvement process for giving daily feedback to each employee that saves agent and supervisor time.

Industry Software Packages that Support Call Center Functions

Making a bad decision on a key technology piece is costly. A consultant can look at multiple products and validate or refute what the salesperson is saying. They should observe first what you have in place, and discover true gaps in your current technology. We have often found that additional training on existing technology meets the requirements. Only after exhausting those routes should they propose what should be added or replaced.

Balancing Queue Capacity and Staffing

Your consultant should provide a process for management of the queue (IVR, routing, call flow, call backs, etc.). IVR technology and self-service options are changing daily. They should be on top of what is working with your target audience.

Call Backs

A good consultant will look at the benefit of providing call backs for minimizing on-hold time, but first they will focus on eliminating the cause of the hold (staffing, routing,).

IVR Expansion

A good consultant will provide a way to integrate IVR into other channels and make sure messaging and options are consistent across platforms and the organization. A focus on balancing cost and customer experience is key.

Industry Standards for Metrics, Reporting and Trending

We would review the overall goals of the organization and the process to get there, then outline the metrics and reports needed to manage now, while providing data for proactive management in the future.

Best Practice Methods for Call Center Quality Assurance and Process Improvement

Best practices are a big part of our process flow at GCS. QA and improvement options are always dependent on the final configuration of the center. Like the metrics, we would start at the top with the organizational look and assigned responsibilities, and build the systems needed as we move down.

Effective Hiring and Retention Strategies

The ideal consultant will analyze your current workforce and your current selection criteria and approach. They can help develop new selection criteria based on the data of the existing workforce and the needs of the position right now. They can show you how to concentrate on hiring people who have a profile that matches up with longevity. They should avoid personality traps that lead to high turnover. They should establish tactics and measure them to evaluate employees in the first 90 days of working to ensure maximum success.

Another reminder about keeping good workers: employee retention costs are often viewed as being expensive – but compared to the cost of making up for a hiring mistake, retaining good people is much less costly.

Not convinced? Take a look at these results from a survey by CareerBuilder and pollster Harris Interactive that studied the actual cost of bad hires.

Of the companies responding to the poll:

  • 41% reported that a single bad hire costs more than $25,000
  • For 25% of businesses, a bad hire can cost more than $50,000
  • A bad hire at minimum wage level has been cited as costing more than $4,500

The costs from a bad decision add up in other ways, too:

  • 41% of employers reported that they lost productivity because of their bad hire
  • 40% of businesses lost time due to recruiting and training a replacement
  • 36% of organizations stated that their bad hire had a negative impact on employee morale
  • 22% of employers shared that a bad hire hurt their client solutions

In our experience, when you take the time to identify, hire and train the right people, your retention rates are bound to rise. Good hires go a long way to support the ROI goals for your call center.

If you find that you would need a call center consultant’s help in eight or more of the areas we’ve covered here, you may want to consider outsourcing your center.

As experts in call center optimization, GCS places high value on teaching, coaching and continual learning to help keep your customer satisfaction high and turnover low. To that end, we’ve developed an essential set of online and classroom tools for trainers and managers that covers the entire spectrum of call center education – Say This, Not thatMost of the Time.

 Ready to make the most of your time, knowledge and staff? Try the demo today!


Publish Date: November 11, 2016 5:00 AM

2021 Buyers Guide Speech Technology


Agara is an autonomous virtual voice agent powered by Real-time Voice AI. It is designed to have intelligent conversations with your customers, vendors, and partners without any assistance from human agents. It can handle a wide variety of calls including inbound customer care calls, outbound lead generation calls, appointment scheduling calls, and overdue payment recovery calls.

Agara is available for several industries including banking, insurance, retail, e-commerce, airlines, and telecom. Powered by advanced Real-time Voice AI that understands speech in real-time, automatically determines the right process to follow and guides the caller along in the process with natural conversation.
PH: +1 (512) 333 4634

Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.
PH: +1 512-872-7565

Call Tracking Metrics

Execute automated actions based on words spoken by your customer.

Our intelligent word detection and transcription tools make it easier for you to decipher the content of your customer conversations and automate action based on those insights.

Transform the audio of your calls into speaker-organized scripts so you can easily search your call log for specific words from a conversation, or automatically detect when words of intent are spoken by your customer.

Listen in on and highlight common patterns in order to execute triggers to initiate a new action or workflow, such as emailing a manager if the word “cancel” is spoken on a call. You can also set up to automatically redact content from a transcript, such as sensitive health information transmitted on a call.
PH: 8005771872


Daisee builds technology that empowers people to solve problems by making interactions simple and smart so they can have a more significant impact, be more productive and be better at what they do. We believe incremental improvements carry huge potency and provide exponentially greater change for the better.

Genesys customers can now automate risk and quality management using Daisee’s speech and sentiment analytics and remediation workflow software. Daisee helps improve customer experience, ensure regulatory compliance, identify missed commercial opportunities & training requirements as well as provide valuable insights back to the business directly from the frontline – the true voice-of-...
(read more)
PH: +61404697151


Advanced speech recognition and natural language expertise that routes callers by simply asking ‘how can I help you?’. It allows customers to use their own words to ask for what they want and steers them to the right place.

Menus are eliminated altogether and contact centres can use a single inbound telephone number.
PH: 01442 458300

MattsenKumar LLC

SmartSpeech – The Best In Class Speech Analytics Software

An all-inclusive speech analytics application that enables you to visualize your audio using state-of-the-art speech recognition, transcription, and text analytics technologies.
PH: +91 99026 10044


InTone Suite - Emotion Detection via Voice Analysis
InTone™ is a voice analysis tool geared to detect genuine emotional and cognitive reactions regardless of the speaker’s language or chosen intonation.
It integrates into existing contact center environments and provides realtime indications of both client and agent emotional reactions throughout all ongoing calls. This unique set of indications assists managers and call center representatives to truly understand the client, improve call center performance, easily detect angry calls, elevate training efficiency and provide a tailored customer experience in every single call.

Nemesysco's contact center technology is also available in API and SDK forms.
Please visit our website for information about our product portfolio.
PH: +972-9-9605894

Voci Technologies Incorporated

V-Blaze Speech to Text
Our GPU-accelerated, AI-based technology enables you to deliver greater insights to the contact center by transcribing audio into analyzable text.

- Transcribe large volumes of recorded audio quickly
- Integrate transcripts with your analytics or business intelligence platform
- Reduce your hardware footprint and minimize total cost of ownership
PH: 412-621-9310


Voxjar is your one-stop-shop for driving better phone calls with your customers. We're a modern Conversation Analytics and Call Coaching Platform.

- Custom Charts and Dashboards give you the freedom to analyze calls from the highest level down to the details of each conversation.

- AI-Powered Speech Analytics transcribes, searches, and analyzes your reps' phone conversations, at scale.

- Quality Assurance and Call Coaching tools let you evaluate and improve agent performance with a human touch.

- Long term recording storage for historical analysis

All of these together provide the holistic, easy-to-use software that you need to manage a modern call team and create better con...
(read more)

View more from GCS

Recent Blog Posts:
Contact Center Best Practices: 10 Areas of FocusFebruary 15, 2017 5:00 AM
Top Contact Center Industry BenchmarksFebruary 1, 2017 5:00 AM
How to Develop a Contact Center Improvement PlanJanuary 19, 2017 5:00 AM
Five Contact Center Trends to Follow in 2017January 4, 2017 5:00 AM
Call Center Outsourcing Services: How to Choose the Right Contact Center VendorDecember 8, 2016 5:00 AM
16 ROI-Proven Ways a Consultant Can Help Your Call CenterNovember 11, 2016 5:00 AM
Five Things to Ask a Contact Center Vendor Before Hiring ThemOctober 13, 2016 5:00 AM
Five Ways A Consultant Can Help Fix Your Contact CenterSeptember 9, 2016 5:00 AM
How Does Your Contact Center Vendor Measure Up?August 17, 2016 5:00 AM
Interpersonal Skills Training for Contact Center RepresentativesJuly 27, 2016 5:00 AM

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