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How to win back those upset customers - Livesalesman - Blog

How to win back those upset customers

No matter how wonderful your products or services, some of your customers are likely to face problems. That’s just an unavoidable truth of every business but you can surely find great ways to not lose customers. All you need is a little extra effort from your customer service department to win them back in absolutely no time.

Why Winning Customers Back Matters?

Let us just accept the fact you just cannot please everyone, no matter how much and hard you try! It is okay not to be the right business for some consumers. However, this does not mean that you can take customers and their grievances for granted. After all, customer satisfaction and customer retention are the two biggest guiding principles for success in any industry. You must always remember that you cannot attain sustainable growth if your organization commits the grave mistake of losing customers every now and then, irrespective of how many conversions, leads, sales, and profits you make.

The following tips will help you win back unhappy customers:

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Exercise Empathy

A big majority of support teams commit the mistake of jumping to solutions and conclusions as quickly as possible. However, it is not the most effective way of dealing with angry customers though this may be the quickest way. This is simply because rushing through the grievances of customers could mean customer support teams may not be able to provide the kind of empathy that is expected by the customers. It is for these and many reasons that more and more organizations are now realizing the significance of professional call centre outsourcing services that you can easily avail from reputed providers of customer service outsourcing solutions. However, it is important for you to choose only a successful provider of customer support outsourcing solutions so that you can always be assured of the complete peace of mind. By choosing these customer service outsourcing solutions, your business can win back upset customers in absolutely no time.

The biggest advantage of these professional call centre outsourcing services is that experienced professionals with a bent for proactive listening and trying to fully understand the point of view of the customers before they come up with a reasonable solution. In other words, the solutions offered by professional providers of customer service outsourcing solutions emphasize on helping meet the needs and expectations of customers and making them a priority instead of just offering the right answer.

Don’t think twice before apologizing for your mistakes

If a mistake has been committed by any member of your business’s customer support department or the business, you should simply accept it instead of being unnecessarily defensive and argumentative. You should not engage in passing the buck to other team members or departments. Remember, the customer is dealing with your business and the collective responsibility of your teams of customer support outsourcing solutions is all yours.

Be Proactive

You must follow a proactive approach after a customer has registered a complaint or issue with your customer support teams. There is always a possibility that the issue of a customer may not be fully resolved during or after an interaction. Instead of waiting for them to reach out again, you should be proactive to call them and inquire if the problem has been completely resolved.

Customers Are People

During each and every interaction with customers, you have to remember that your customers are human beings and real people. This may sound obvious but does your customer service outsourcing team really see a complaint or negative review as a problem to be resolved instead of a real person to be helped?

The right mindset of your call centre outsourcing teams will help your business offer the most amazing buying experiences to your customers. There may be occasions when customers are overstating facts or not able to understand the solution you are offering or simply too rigid to even listen to you but this may be because they are having a bad day. A polite interaction to first calm them down can easily do the trick for you.

Understand your customer and their problems

It is important for your customer support teams or the customer support outsourcing solution providers acting on your behalf to understand the real problem, requirements, and expectations of the customers. For this, you just have to pay attention to the pitch and tone of the language or voice of the customers if they are upset with something. By listening or reading carefully, you can get the subtle hints of what they exactly want and how you can handle their grievances in the best possible ways. It is equally important that your offered solutions should be easy as well as convenient for the customers. You just cannot expect them to jump through hoops.

Take Care of the Issue immediately

For customers, you should be acting as soon as you can if you are really serious about helping them solve their problems. And, you should be doing it as that will assure your customers that they are your main priority. Remember, allowing problems to drag on and on can only make the matters worse for your business. Not only this, you should ensure that the same problem is not repeated because of some glitch at your end.

By following these easy tips, you can surely win back an upset customer.

At LiveSalesman, we have over 18 years of experience in offering customer support outsourcing solutions for customer support and customer retention. Talk to us today to see how we can help you get to bring back those lost customers and prevent the business loss.



Publish Date: April 29, 2019 5:00 AM

2021 Buyers Guide Recruitment Products/Services


Automated Language Testing
Emmersion offers automated assessments to quickly and accurately test speaking, writing, and grammar fluency in 9 languages and counting. We help contact centers improve CSAT scores by screening for top talent and retaining top performers.


HireTrax, MainTrax's standalone pre-hire virtual interviewing solution, automatically analyzes the behavioral characteristics found in each candidate's VOICE to help you select reps better suited for the specific job at hand. After all, agents speak with your customers for hours each day so it's vital they possess the behavioral characteristics and personality traits necessary to be successful. By picking those with tendencies of empathy and positive behavioral traits, you'll have a higher caliber of candidates who will perform better on the job and stay.

Orion Learning Services Inc.

Assessments for Recruitment, Talent Management, Succession Planning
Looking for assessment tools to help you recruit faster, better and more accurately?

Orion Learning offers a full suite of assessment tools designed to target and report on candidate potential. Our tools are used for recruitment, talent management, succession planning and coaching/mentoring. All of the tools are delivered online and the reports are available online and will provide you with an amazing view of the candidate/individual's potential, interview questions, coaching/mentoring steps and much more.

If you're looking to find the candidate/individual with the highest potential, call Orion today!


VADS Recruitment Services
VADS Indonesia provides a recruitment process with strict selection with various requirements according to client needs. VADS Indonesia also has a database of trained candidates so that it can meet the agent needs quickly and in large numbers.

SalesMatch Ltd

Contact Centre Behavioural Assessments
SalesMatch is an intelligent web based sales and contact centre behavioural assessment platform. It is based on the well known, tried and tested DISC psychometric theory, used by thousands of organisations round the world.

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Putting the right person in the job role has become the key focus in the drive...
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