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Top Reasons To Have a Spanish-Speaking Receptionist for Your Business - MAP Communications - ContactCenterWorld.com Blog

Top Reasons To Have a Spanish-Speaking Receptionist for Your Business

The importance of meeting customers where they are cannot be understated. In fact, the idea is one of the cornerstones of quality customer service. The customer service world has transitioned to a 24/7, always online model for this precise reason. While hardly revolutionary, the concept is critical to businesses of all sizes and industries. The fewer barriers between you and your customers, the better.

While providing customer service around the clock and across channels is indeed important, many businesses overlook a crucial component of meeting customers where they are. By failing to effectively communicate with Spanish-speaking clients, businesses miss out on an entire demographic of prospective customers. Hiring a bilingual receptionist isn’t just a good idea – it’s essential. Here are just a few reasons to have a Spanish-speaking receptionist represent your business:

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Extend Your Reach

More than 52 million Hispanic people live and work in the U.S. While some speak English, many rely on the Spanish language to communicate. Offering customer service in Spanish can extend your reach in surprising, rewarding ways. A bilingual receptionist allows you to communicate with both local and international callers. Simply having them available to your callers can mean increasing potential earnings and revenues.

You don’t necessarily even have to employ such a person in-house. A bilingual virtual receptionist can perform many of the same tasks a traditional receptionist would perform, but at a fraction of the cost and with a whole lot less effort put into hiring and training. Such services can be tailored for your precise goals, too, giving you maximum customization possibilities.

Avoid Communication Frustration

Customer service workers are experts in deescalating tense situations. When someone dials in frustrated, angry, or upset, receptionists must get to work identifying the issue and solving the problem. Unfortunately, language barriers are some of the more difficult issues to overcome. If your callers only speak Spanish and your receptionist only speaks English, both parties will walk away from the conversation unsatisfied. A bilingual receptionist changes that dynamic.

Of the many benefits of a Spanish-speaking virtual receptionist, this is perhaps one of the most valuable. Your customers must be able to clearly and effectively communicate with you about their issues, but that’s just the beginning. With language barriers broken down, you can also solicit important feedback necessary to the well-being of your organization.

Set Yourself Apart from Competitors

A bilingual Spanish receptionist can do wonders in setting your business apart from the competition. If your organization features Spanish-speaking receptionists and other businesses do not, you’ll be able to easily scoop up customers. While more and more businesses are choosing to employ bilingual receptionists, you can be among the first group of leading the change. That kind of unique selling proposition is hard to argue.

You’ve worked hard to elevate your customer service offerings across every metric. Without a Spanish-speaking receptionist on hand, though, none of your efforts will matter to the Spanish-speaking segment of your customer base. By offering bilingual services, you ensure every caller has the chance to do business with your organization.

Fewer Missed Appointments

A lot of important details can get lost in translation. When your customers and administrative team can’t clearly communicate with one another, mistakes are bound to occur. Information gets confused or lost, leading to missed appointments and missed opportunities.

When a bilingual receptionist is on standby, you can ensure clear, consistent communication with callers. By working to discover a Spanish-speaking caller’s intent, the receptionist can get everyone on the same page. Appointment dates and times become instantly clearer when both parties speak the same language.

Happier Customers, Better Reviews

Unhappy callers will be quick to leave negative reviews about your business online. Given how damaging such reviews can be to your business, it’s important to do everything in your power to prevent them. With a Spanish virtual receptionist covering your phones, you send a clear message that you care about callers of all backgrounds and ethnicities. Take care of your Spanish-speaking clients and you’re sure to see an uptick in the number of positive reviews about your business.

Easing communications in your customers’ native language is a great way to build lifelong, raving fans. One positive interaction can do wonders to earn loyalty and motivate them to evangelize about your offerings. This kind of opportunity cannot be undersold – it’s the type of customer service interaction that takes businesses to the next level.

Try Our Bilingual Receptionist Service Now

You might expect bilingual receptionist services to run a pretty penny. But the truth is that a call center with Spanish speaking agents typically offers affordable rates for businesses of all varieties and sizes. We even offer a free, week-long trial of our service for new customers. For seven days, you’ll be treated to all the benefits that come with having a bilingual receptionist answering your phone. If you’re not impressed after the trial ends, there is no obligation or requirement to keep using our service. With so much on the line, why not give MAP a try?

Source: https://www.mapcommunications.com/blog/spanish-speaking-receptionist-for-business/

Publish Date: July 23, 2020


2022 Buyers Guide Speech Technology

 
1.) 
Premium Listing
Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.


2.) 
Aculab

VoiSentry
VoiSentry is a voice biometric engine for speaker verification / identification. It is delivered as a virtual instance to be controlled by an application via APIs and can be deployed in whatever is the most appropriate environment i.e. public cloud, private cloud or on-premise. It is generally deployed as a white-label or OEM product, whereby Aculab’s partner integrates it into their own solution/platform and offers it as an integral part of their service. Unless they go public with it, none of their clients would even know that it was Aculab’s VoiSentry engine under the hood. As with any biometric speaker verification system, VoiSentry is language and dialect independent.

3.) 
Agara

Agara is an autonomous virtual voice agent powered by Real-time Voice AI. It is designed to have intelligent conversations with your customers, vendors, and partners without any assistance from human agents. It can handle a wide variety of calls including inbound customer care calls, outbound lead generation calls, appointment scheduling calls, and overdue payment recovery calls.

Agara is available for several industries including banking, insurance, retail, e-commerce, airlines, and telecom. Powered by advanced Real-time Voice AI that understands speech in real-time, automatically determines the right process to follow and guides the caller along in the process with natural conversation.

4.) 
Call Tracking Metrics

Execute automated actions based on words spoken by your customer.

Our intelligent word detection and transcription tools make it easier for you to decipher the content of your customer conversations and automate action based on those insights.

Transform the audio of your calls into speaker-organized scripts so you can easily search your call log for specific words from a conversation, or automatically detect when words of intent are spoken by your customer.

Listen in on and highlight common patterns in order to execute triggers to initiate a new action or workflow, such as emailing a manager if the word “cancel” is spoken on a call. You can also set up to automatically redact content from a transcript, such as sensitive health information transmitted on a call.

5.) 
Daisee

Daisee
Daisee builds technology that empowers people to solve problems by making interactions simple and smart so they can have a more significant impact, be more productive and be better at what they do. We believe incremental improvements carry huge potency and provide exponentially greater change for the better.

Genesys customers can now automate risk and quality management using Daisee’s speech and sentiment analytics and remediation workflow software. Daisee helps improve customer experience, ensure regulatory compliance, identify missed commercial opportunities & training requirements as well as provide valuable insights back to the business directly from the frontline – the true voice-of-...
(read more)

6.) 
Eckoh

EckohASSIST
Advanced speech recognition and natural language expertise that routes callers by simply asking ‘how can I help you?’. It allows customers to use their own words to ask for what they want and steers them to the right place.

Menus are eliminated altogether and contact centres can use a single inbound telephone number.

7.) 
MattsenKumar LLC

SmartSpeech
SmartSpeech – The Best In Class Speech Analytics Software

An all-inclusive speech analytics application that enables you to visualize your audio using state-of-the-art speech recognition, transcription, and text analytics technologies.

8.) 
Nemesysco

InTone Suite - Emotion Detection via Voice Analysis
InTone™ is a voice analysis tool geared to detect genuine emotional and cognitive reactions regardless of the speaker’s language or chosen intonation.
It integrates into existing contact center environments and provides realtime indications of both client and agent emotional reactions throughout all ongoing calls. This unique set of indications assists managers and call center representatives to truly understand the client, improve call center performance, easily detect angry calls, elevate training efficiency and provide a tailored customer experience in every single call.

Nemesysco's contact center technology is also available in API and SDK forms.
Please visit our website for information about our product portfolio.

9.) 
Voci Technologies Incorporated

V-Blaze Speech to Text
Our GPU-accelerated, AI-based technology enables you to deliver greater insights to the contact center by transcribing audio into analyzable text.

- Transcribe large volumes of recorded audio quickly
- Integrate transcripts with your analytics or business intelligence platform
- Reduce your hardware footprint and minimize total cost of ownership

10.) 
Voxjar

Voxjar
Voxjar is your one-stop-shop for driving better phone calls with your customers. We're a modern Conversation Analytics and Call Coaching Platform.

- Custom Charts and Dashboards give you the freedom to analyze calls from the highest level down to the details of each conversation.

- AI-Powered Speech Analytics transcribes, searches, and analyzes your reps' phone conversations, at scale.

- Quality Assurance and Call Coaching tools let you evaluate and improve agent performance with a human touch.

- Long term recording storage for historical analysis


All of these together provide the holistic, easy-to-use software that you need to manage a modern call team and create better con...
(read more)
 



View more from MAP Communications

Recent Blog Posts:
Effective Tips for Improving Your Company’s Phone GreetingSeptember 17, 2020
5 Must-Haves in Your Business Continuity PlanAugust 20, 2020
Why Real Estate Agents Shouldn’t Answer Their Own PhoneAugust 6, 2020
5 Times Dunder Mifflin Could Have Used an Answering ServiceJuly 30, 2020
Top Reasons To Have a Spanish-Speaking Receptionist for Your BusinessJuly 23, 2020
How Adding an After-Hours Call Service Can Increase Business OpportunitiesJuly 16, 2020
5 Must-Have Phone Tips for Medical ReceptionistsJuly 2, 2020
5 Ways to Utilize Virtual Receptionists for a Remote WorkforceJune 25, 2020
Why Right Now is the Perfect Time to Use a Virtual ReceptionistApril 9, 2020
How Answering Services Help Real Estate Agents Close More DealsMarch 5, 2020

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