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4 best practices when moving your contact centre to the cloud - Netcall - Blog

4 best practices when moving your contact centre to the cloud

1. Choose telephony for you… and your organisation.

When you make contact centre tech decisions there may be a knock on effect for all departments. So, unless you are a standalone unit consider how your choice of telephony will affect others. For example, what will a change in handsets and devices mean to your back-office?

Why not think about:

  • Call transfers to and from the back-office
  • Your businesses bring your own device policy (BYOD)
  • Your need for end-to-end CX. Ask your vendor if they support agnostic integration with other legacy software.

2. Plan for flexible agent skills.

Your agent teams handle different tasks and channels. They will need flexible functionality. Avoid the ‘one size fits all’ trap. It’s will limit your ability to respond to customers and cost you more. Make sure that you are able to meet peak seasonal demand, and then when it’s all over, return to your baseline. Plan for specialised groups of agents that will need extra features.

Ask your provider:

  • Are more features available as and when agents need them?
  • Are these features hard linked to agents or transferable between agents?
  • How are these billed? What about peak demand?
  • Will the extras be part of a tiered integrated approach?

3. Check data security means the same for you, and your provider.

Data security used to be about how your team uses and stores data. Yet, you may share some of the data with third parties. Other departments may access data connected to your contact centre systems. Now, it’s about how they access your data in the cloud. If you have outside 3rd party customers this challenge becomes greater. (Such as outsourcers or contractors)

We recommend that:

  • You map the data compliance for each touch point within your cloud deployment
  • Confirm with your Data Compliance Officer that your new plan has their approval.

4. Rethink your resilience and stability plans

A. Business continuity

On-site systems have well-developed resilience and stability plans. When you move to the cloud, the issue of resilience takes on a new emphasis. Take steps to protect yourself against a single point of connection failure. Also consider the routing you use for data and telephony between your cloud provider and your sites. Poor transport link routing introduces latency (delays) which affects performance. Be careful that you don’t compromise data packet transport with your business continuity routing.

B. Performance monitoring in real-time is essential

When your systems are on-site checking data traffic is irrelevant. In the cloud you need to watch the flow of data traffic to see when delays happen. You need real-time visibility to follow performance along the whole route. Track each step of the route and track provider SLAs. Avoid being performance blind. Measuring “what’s happening” and “where” keeps you informed of any delays or downtime.

For best performance and resilience:

  • Watch data as it exits your service provider cloud site and on each transport link between the sites
  • Check what happens as data crosses your perimeter and firewall
  • Plan the best number of data and telephony links between you and the outside world
  • Design your connection to minimise latency and unintended consequences.

With more than 20 years of cloud experience our technical teams are here to help. They will support you as your plan your cloud contact centre. Our project teams remain at your side for every step of the implementation and roll out.


Publish Date: April 28, 2017 5:00 AM

2021 Buyers Guide IVR

Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.
PH: +1 512-872-7565

Computer Data Services, LLC

Get the benefits of an expensive, on-premise telephone system without the high price tag and annoying maintenance.

- Never miss another phone call
- No more busy signals
- Feature rich
- Answer your calls from anywhere
PH: 216.662.5870


Virtual Switchboard
Megacall provides a fully customised Virtual Switchboard software for all companies (including IVR service). No matter the size of your business, our services adapt to the needs of each client.

Are you looking for a more effective way to communicate with your customers? Discover the advantages of using the IVR and how it can help in your communications.
PH: +34 952 667 511


MightyCall's IVR that will increase your business’s efficiency at a fraction of the cost of a secretary. Your auto-attendant is designed to:
- Greet callers
- Deliver necessary information
- Forward calls to the appropriate extension
- Take human error out of the system
PH: +1 (888) 256-8312

Nuxiba Technologies

Provide your customers with an effortless self-service experience. Easily create menus using predefined or custom prompts and data dips and route customers to live agents when needed.

Enable your customers to make payments and access information 24/7 at their convenience. Request a quote or live demo today.

OpsTel Services

The SPEED solution solves for service level issues while cost optimizing the environment with automation.

Provides an enhanced way to speed up & optimize invoking temporary agent skills configuration changes into the contact center environment.

Speed allows you to schedule both future changes & temporary changes that auto-revert back to the original state when scheduled time expires.

Speed features:

*Automated / Scheduled Temporary Agent Skills Configuration Management
*Immediate Temporary or Reoccurring Schedule Skills Configuration Changes
*Easy to Use/Operations Administration Focused
*Descriptive Monitoring Activity Dashboard
*Detailed “End to End’ Audit Trail and Performance Monitoring
PH: 1+480-435-9390

Teckinfo Solutions Pvt. Ltd.

IVR Edge
IVR Edge is a high performance, robust and scalable ivr system that works on various leading hardware such as Dialogic, Keygoe and Synway etc. It can handle the simplest of simple to the most complex of requirements to when it come to creating an IVR. Integration with any 3rd party database, be it for banking, telecom, insurance, travel, payment gateway etc can be handled with ease. Ideally suited to create Hosted IVR and virtual patching solutions with scalabilities that can range from 4 to 128 E1’s per setup with voice recording and CDR functionality. Integration with leading text to speech (TTS) and speech recognition ASR engines add to the flexibility and functionality.

View more from Netcall

Recent Blog Posts:
How to secure more budget for your contact centreMay 9, 2017 5:00 AM
Liberty Contact Centre is certified for Skype for Business Server 2015May 2, 2017 5:00 AM
4 best practices when moving your contact centre to the cloudApril 28, 2017 5:00 AM
Agent journey mapping: the secret to even better CX?April 18, 2017 5:00 AM
10 ways to improve customer experience - part 2April 11, 2017 5:00 AM
Complaints about nuisance calls are rising - help customers welcome your callsJanuary 18, 2017 5:00 AM
Three stages to achieve end-to-end customer experienceDecember 22, 2016 5:00 AM
3 Tech Investment Trends in Contact CentresDecember 15, 2016 5:00 AM
Identify individual training needs for each agent – without management burnoutNovember 28, 2016 5:00 AM
Three steps to matching customer expectationsAugust 15, 2016 5:00 AM

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