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Do's & Don'ts for Selecting a Call Recorder - OrecX - ContactCenterWorld.com Blog

Do's & Don'ts for Selecting a Call Recorder

Organizations of all sizes today employ call recording software to help optimize sales, service and compliance; and when chosen and managed correctly, these solutions can be invaluable in this regard. However, call recording software is not always selected or utilized properly, and when this happens, its effectiveness can be significantly stifled.

Do This:
  • Uncover what business challenges you are trying to solve…
    • Customer experience
    • PCI/HIPAA compliance
    • Dispute resolution
    • Order verification
    • Agent performance
  • Consider everyone in the organization who can benefit from call recording…
    • CEO/business owner
    • VP customer service/care
    • Call center manager
    • Compliance manager
    • Sales manager
    • Marketing manager
  • Decide how many of your physical locations you want to record. Some recording solutions don’t support multi-site.
  • Consider the vendor’s expertise with companies your size and with businesses in your industry.  The more they know about your specific business issues, the more they can help customize a solution to your specific needs. If you’re a small business, e.g., you ought to look for a vendor that specializes in SMBs. Same goes for larger companies.

  •  Uncover any hidden costs – Some vendors charge per seat or per user costs.  However, these do not include the costly implementation support you’ll need for the install, and ongoing professional services support you will require for customization, etc.
  • Ask about pricing flexibility – Does the vendor offer monthly subscriptions, e.g.? This way you can avoid a large upfront capital expense.

Don't Do this

  • Don't decide to purchase call recording without carefully considering all the ways in which it can be used and for whom.
  • Don’t just consider how call recording can be used by your organization today.  Consider your anticipated growth and how you might need it down the road. Will you need multi-site capabilities, will it scale to more users, does it support mobile call recording?

  • Don’t forget to free up select staff’s workload to manage the system – if necessary.  Some solutions require no maintenance.

  • Don’t choose your vendor/solution without first trying it out.  Ask for a short trial period so you can see how the software works in your own environment. If they refuse, find a different vendor.

  • Do not assume the software will automatically support your compliance needs.  For example, to help with PCI Compliance, some recording systems will pause the recording while sensitive personal information/data is being discussed.  Not all solutions do this, however.  You need to be sure the one you choose supports all of your regulatory needs – e.g. PCI, HIPAA, Telemarketing Sales Rule, GDPR, MiFID II…
  • Do not simply expect the software to easily mesh with your existing environment/systems.  Check to see if the vendor has verified integrations with your PBX vendor or your CRM system, for example.  An open API will ensure interoperability with any application.

Source: https://blog.orecx.com/blog/call-recording-dos-donts

Publish Date: September 6, 2018 5:00 AM


2021 Buyers Guide Automated Call Distributors

 
1.) 
Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.

2.) 
Teckinfo Solutions Pvt. Ltd.

InterDialog UCCS
InterDialog UCCS inbound call center software caters to all incoming customer requests. These incoming requests can come through any channel of customer’s choice e.g. voice, video, email, chat, WhatsApp, facebook etc.. company page or from an integrated website chat. Using InterDailog UCCS call centers can respond to inquiries of the customers and they can also register the complaints of customer as a customer support desk.

3.) 
voiptime

Voiptime Contact Center
Our contact center solution allows processing the high volume of client requests from different channels (voice, webchat, email, web callbacks), running massive outbound dialing campaigns, and makes all call center operations visible for management. Voiptime Cloud Contact Center is a professional calling solution for outbound and inbound calls. It’s a plug-and-play software that immediately increases the productivity of your call center department. With the help of our solution you are able to:
- Automate lead prospecting and have 4x more live conversations daily;
- Increase the agent occupancy up to 80-90% with the help of the fastest Predictive dialer;
- Smooth out the peaks of calls by...
(read more)
 



View more from OrecX

Recent Blog Posts:
10 Advantages of Cloud RecordingSeptember 28, 2021 5:00 AM
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Call Recording for Comcast Business VoiceEdgeAugust 17, 2021 5:00 AM
Can your Call Recorder do This?July 29, 2021 5:00 AM
"Open" Audio CaptureJune 10, 2021 5:00 AM
Importance of Tech-Agnostic Audio Capture for Complex, Multi-Site EnvironmentsApril 7, 2021 5:00 AM
Audio Recording is all about Control - Are you in Control?March 29, 2021 5:00 AM
Speech Analytics: Garbage in, Garbage OutJanuary 5, 2021 5:00 AM
The Many Advantages of Modern and Open Call Center PlatformsNovember 18, 2020 5:00 AM
Remote Agent Recording is Now ImperativeOctober 14, 2020 5:00 AM

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