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Call recording: An essential feature in VoIP call centers - TEO Technologies - Blog

Call recording: An essential feature in VoIP call centers

If you have ever called customer support at a large company, you've probably heard a prompt to the effect of "this call may be recorded for quality assurance purposes." These recordings of agent-customers interactions are usually reviewed selectively to determine if the employee properly greeted the caller and offered disclaimers and upsells, if appropriate.

While call recording is common, not every company uses the collected data the same way. It's possible for the sheer number of calls on file to overwhelm a team's ability to extract any value from them. The data might sit in storage, gathering digital dust despite possibly holding valuable clues about where the organization could improve.

Getting more value from call recording with a contact center solution

Imagine looking for a needle in a haystack, but not knowing what a needle even looked like. This is essentially the predicament in front of anyone attempting to parse call records for insights that might improve productivity, if they don't have any specific key performance indicators (KPIs) in mind.

For call centers, relevant KPIs might include:

  • Average durations of sales and non-sales calls.
  • Percentage of calls that give a busy/waiting tone.
  • First call resolution rates.

With these parameters in place, it's possible to narrow the range of recorded calls that might deserve full analysis. For example, you could zero-in on non-sales calls that lasted for more than one minute – a relatively long time, often avoided by agents who can identify callers who won't convert.

Call recording can help identify successful interactions for training purposes.

Business communications systems with custom call recording can streamline the process even further by letting you apply such filters to vast sets of recordings. That way, you're spared the trouble of randomly sorting through calls that might not shed any light on agent performance.

Outfitted with other features such as VoIP with on-demand recording (i.e., deciding which calls, outbound or inbound, to categorically record, and when to end recordings on individual calls), a unified communications (UC) contact center platform puts all the information you need for more productive operations right at your fingertips. What gains can you expect from upgrading to a UC/VoIP call center with advanced recording capabilities? A few of the biggest ones include:

1. Easier regulatory compliance

Call recording is subject to many interlocking regulations around the world. In the U.S., the Health Insurance Portability and Accountability Act (HIPAA) is one of the most prominent privacy-related laws. Its titles apply to the exchange of electronic protected health information (ePHI), including phone calls in which this data may be handled.

"Business communications systems with custom call recording let you apply search filters to vast sets of recordings."

To avoid the high costs and bureaucratic complexity of noncompliance, it's a good idea to use a call recording system built from the ground up with security in mind. Approach your VoIP system with the same seriousness you would a traditional private branch exchange, ensuring you have all relevant call records on file and protected by access controls.

2. More effective agent training

Support specialists encounter a variety of situations, from routine troubleshooting to more difficult sales/refunds transactions, each day. Thanks to call recording, you can document all of these cases and review them as necessary, both to improve training and take corrective action when necessary.

Successful calls with relatively quick resolution times can be singled out and used as models during trainings. Meanwhile, you can analyze calls in which the scripts provided to agents were ineffective and use that info to revise future prompts. Agents can also be assigned to remedial courses designed to help them close sales consistently, resolve calls more quickly, etc.

3. Future-proof infrastructure

Modern contact centers, like those available from Teo Technologies, feature highly integrated architecture combining call recording, automatic call distribution, CRM access and much more into one convenient platform. They can also be deployed in the cloud, on premises or in a hybrid setup depending on your organization's unique requirements.

The result is a future-proof solution that can be efficiently scaled, modified and maintained even as your needs evolve. A trusted, proven partner like Teo will guide you through the entire process of attaining a contact center that's right for you. Contact us today to learn more!


Publish Date: March 5, 2018

2020 Buyers Guide Help Desk Software

eGain Corporation

eGain CallTrack™
eGain CallTrack™ is a dynamic call tracking and case management solution that helps companies provide quick, high-quality, and cost-efficient resolution of customer issues across traditional and emerging interaction channels. It is one of the many innovative customer interaction products in eGain Solve™ suite, the unified customer engagement and knowledge management software suite, which helps businesses transform their traditional call centers into omnichannel customer engagement hubs. eGain CallTrack will enable you to track, manage and resolve cases and maintain service level agreements (SLA), across channels.


Knowmax is an omnichannel knowledge management platform. Our mission is to transform contact centers into resolution centers and drive customer self service.
The platform is an industry-agnostic enterprise-grade knowledge platform with components helping in easy findability of actionable information at the right time across the desired touchpoint.
PH: +91 9702626568


OneDesk's software combines Helpdesk & Project Management into one application. No need to purchase, integrate and switch between applications. Your team can support your customers and work on projects in one place. Aimed at SMBs as well as departments at large enterprises, OneDesk is frequently used by project managers, customer service, IT, professional services and more. This easy-to-use, feature-rich, and highly configurable software can manage both ticket & task workflows.
PH: (514) 731-6878

View more from TEO Technologies

Recent Blog Posts:
What to know about touchpoints: Improve the customer experienceMarch 15, 2018
IP phones are key ingredients in VoIP telephony successMarch 9, 2018
Call recording: An essential feature in VoIP call centersMarch 5, 2018
Is it time to upgrade your UC?: Tips, considerations and best practicesFebruary 6, 2018
4 ways unified communications solutions improve your cybersecurity postureJanuary 31, 2018
Are chatbots necessary in UC contact centers?January 30, 2018
3 features to focus on when evaluating unified communications solutionsJanuary 30, 2018
Contact center modernization: The time is now January 19, 2018
What to know about using instant messaging in an enterprise settingDecember 13, 2017
Security Awareness: Top Threats to UC TechnologyNovember 30, 2017
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