Benefits of Outsourcing Your Appointment Setting Services

Business Process Outsourcing (BPO) appointment setting services have become especially popular with customer-conscious businesses because outsourcing offers multiple benefits for your brand and your bottom line.

What could outsourcing your appointment setting services do for you?

Reliable responsiveness

When your customers need a response from your organization, they expect it to be quick. Staff must be available at all times and in sufficient number to handle customer calls promptly and efficiently. And if that is not the case, you are either risking turning off your customers, or turning away your customers. Voice mail or an answering service that responds with, “I’ll pass your message along and they’ll get back to you” do not cut it with customers. When your customer wants to schedule an appointment, your team has to be there to schedule it.

Consistent quality

Training is a top priority at The Connection. It may seem that anyone can schedule appointments, but the work is extremely important for customer satisfaction and requires attention to detail. If you are churning through customer care agents, then it is likely that the team is never getting the training, practice, and hands-on experience they need to be proficient and professional. Again, this may be a sign that outsourcing this function is in your future.

Customers will think our people are your people – because they are. We train our team (your team) to represent your brand in every way. In this fashion, you give up nothing by outsourcing except for the constant headaches associated with recruiting, hiring, training, managing, and (likely) the constant churn and turnover of your team.  

H.R. relief

Staffing is one of the biggest frustrations for in-house call center managers. Finding quality new hires, getting them trained, handling daily personnel management challenges, dealing with benefits and payroll can be overwhelming. Less-than-stellar customer service reps can quickly damage a company’s reputation. At The Connection, staffing goes to the heart of who we are, and we have the know-how and resources to assemble teams that will make you proud to identify with them as YOUR team.

Best-available technology

Call center technology is very expensive and must be frequently upgraded to remain relevant and cost-efficient. Once you own the technology, it feels like you need an army of IT professionals to manage it to ensure that it is properly integrated with your other components. For many companies, it can be nearly impossible to keep up. And the cost cuts deeply into capital that could be directed toward other critical business functions.

WATCH: Top 9 Mistakes People Make When They Interview Telephony Vendors [VIDEO]

Outsourced call centers thrive on the latest and most effective technology, and thanks to economies of scale, they can spread the considerable cost over multiple clients, lightening the financial load for companies such as yours. Here at The Connection, we ensure our technology interfaces seamlessly with your CRM or other software. We also offer customized reporting based on your key performance metrics.

See one of our call center metrics report samples first-hand.

Agile, cost-efficient scaling

When your business grows, an outsourced call center can scale up right alongside you without the added costs and delay associated with recruiting, hiring, equipping and training new personnel, and increased facilities costs. Conversely, if your business is seasonal, a professional call center can scale down as needed to meet lower volumes, rather than charging for what you don’t need.

To sum up

Appointment setting is a fundamental task for service companies, but it is time-consuming and costly when you try and ramp a team of personnel without the proper H.R., technology, or other support you need to be successful.  When utilizing an outsource company such as The Connection, you skip all the issues associated with making room for customer contact teams, outfitting them with technology tools and other resources, paying the overhead or dealing with the personnel and training issues. Scheduling is faster, better, more efficient. You get relief from the headaches, hassles and high costs, and you gain happier customers.

Learn more about appointment setting on our Call Center Services page. 

2023 Buyers Guide

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Speech Technology

 

1.)

Premium Listing Call Center Studio Call Center Studio Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.

2.)

Aculab VoiSentry VoiSentry is a voice biometric engine for speaker verification / identification. It is delivered as a virtual instance to be controlled by an application via APIs and can be deployed in whatever is the most appropriate environment i.e. public cloud, private cloud or on-premise. It is generally deployed as a white-label or OEM product, whereby Aculab’s partner integrates it into their own solution/platform and offers it as an integral part of their service. Unless they go public with it, none of their clients would even know that it was Aculab’s VoiSentry engine under the hood. As with any biometric speaker verification system, VoiSentry is language and dialect independent.

3.)

Agara Agara is an autonomous virtual voice agent powered by Real-time Voice AI. It is designed to have intelligent conversations with your customers, vendors, and partners without any assistance from human agents. It can handle a wide variety of calls including inbound customer care calls, outbound lead generation calls, appointment scheduling calls, and overdue payment recovery calls. Agara is available for several industries including banking, insurance, retail, e-commerce, airlines, and telecom. Powered by advanced Real-time Voice AI that understands speech in real-time, automatically determines the right process to follow and guides the caller along in the process with natural conversation.

4.)

Call Tracking Metrics Execute automated actions based on words spoken by your customer. Our intelligent word detection and transcription tools make it easier for you to decipher the content of your customer conversations and automate action based on those insights. Transform the audio of your calls into speaker-organized scripts so you can easily search your call log for specific words from a conversation, or automatically detect when words of intent are spoken by your customer. Listen in on and highlight common patterns in order to execute triggers to initiate a new action or workflow, such as emailing a manager if the word “cancel” is spoken on a call. You can also set up to automatically redact content from a transcript, such as sensitive health information transmitted on a call.

5.)

Daisee Daisee Daisee builds technology that empowers people to solve problems by making interactions simple and smart so they can have a more significant impact, be more productive and be better at what they do. We believe incremental improvements carry huge potency and provide exponentially greater change for the better. Genesys customers can now automate risk and quality management using Daisee’s speech and sentiment analytics and remediation workflow software. Daisee helps improve customer experience, ensure regulatory compliance, identify missed commercial opportunities & training requirements as well as provide valuable insights back to the business directly from the frontline – the true voice-of-... (read more)Daisee builds technology that empowers people to solve problems by making interactions simple and smart so they can have a more significant impact, be more productive and be better at what they do. We believe incremental improvements carry huge potency and provide exponentially greater change for the better. Genesys customers can now automate risk and quality management using Daisee’s speech and sentiment analytics and remediation workflow software. Daisee helps improve customer experience, ensure regulatory compliance, identify missed commercial opportunities & training requirements as well as provide valuable insights back to the business directly from the frontline – the true voice-of-the-customer. Unlike legacy speech analytics providers that simply transcribe audio to text and use ‘word spotting’ (i.e building a database of synonyms for every use case - ‘angry’ and ‘manager’ as well as ‘upset’ and ‘supervisor’ and simply spotting for those words), the engine has proprietary use of its sentiment language – a University innovation developed at Daisee, resulting in far more accurate transcription, enabling derivation of the context of a conversation. The Programmable Scorecard™ scores every call, and automatically activates a workflow for low-scoring, high-risk calls in near-real-time so they can be immediately reviewed and remediated. As the solution is pre-trained out of the box, deployment is a matter of weeks, not months and there is no setup or professional services fees – just a straightforward SaaS based pricing model. Ensure 100% of your phone interactions are not only monitored but also analyzed and scored with high-risk calls triaged for fast review and remediation.

6.)

Eckoh EckohASSIST Advanced speech recognition and natural language expertise that routes callers by simply asking ‘how can I help you?’. It allows customers to use their own words to ask for what they want and steers them to the right place. Menus are eliminated altogether and contact centres can use a single inbound telephone number.

7.)	MattsenKumar LLC SmartSpeech SmartSpeech – The Best In Class Speech Analytics Software An all-inclusive speech analytics application that enables you to visualize your audio using state-of-the-art speech recognition, transcription, and text analytics technologies.

8.)

Medallia V-Blaze Speech to Text Our GPU-accelerated, AI-based technology enables you to deliver greater insights to the contact center by transcribing audio into analyzable text. - Transcribe large volumes of recorded audio quickly - Integrate transcripts with your analytics or business intelligence platform - Reduce your hardware footprint and minimize total cost of ownership

9.)

Nemesysco InTone Suite - Emotion Detection via Voice Analysis InTone™ is a voice analysis tool geared to detect genuine emotional and cognitive reactions regardless of the speaker’s language or chosen intonation. It integrates into existing contact center environments and provides realtime indications of both client and agent emotional reactions throughout all ongoing calls. This unique set of indications assists managers and call center representatives to truly understand the client, improve call center performance, easily detect angry calls, elevate training efficiency and provide a tailored customer experience in every single call. Nemesysco's contact center technology is also available in API and SDK forms. Please visit our website for information about our product portfolio.

10.)

Voxjar Voxjar Voxjar is your one-stop-shop for driving better phone calls with your customers. We're a modern Conversation Analytics and Call Coaching Platform. - Custom Charts and Dashboards give you the freedom to analyze calls from the highest level down to the details of each conversation. - AI-Powered Speech Analytics transcribes, searches, and analyzes your reps' phone conversations, at scale. - Quality Assurance and Call Coaching tools let you evaluate and improve agent performance with a human touch. - Long term recording storage for historical analysis All of these together provide the holistic, easy-to-use software that you need to manage a modern call team and create better con... (read more)Voxjar is your one-stop-shop for driving better phone calls with your customers. We're a modern Conversation Analytics and Call Coaching Platform. - Custom Charts and Dashboards give you the freedom to analyze calls from the highest level down to the details of each conversation. - AI-Powered Speech Analytics transcribes, searches, and analyzes your reps' phone conversations, at scale. - Quality Assurance and Call Coaching tools let you evaluate and improve agent performance with a human touch. - Long term recording storage for historical analysis All of these together provide the holistic, easy-to-use software that you need to manage a modern call team and create better conversations with your customers. Voxjar brings value across all departments to improve Sales, Marketing, Customer Care, Collections, Compliance, and even your Product Team. Deep insights into each customer conversation will invigorate every corner of your business. Start today with a free 14-day trial

 

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Healthcare Call Center Best Practices: Work with a Qualified Call Center	March 12, 2020
Interpreting a Call Center Metrics Dashboard with The Connection®	February 13, 2020
Benefits of Outsourcing Your Appointment Setting Services	January 30, 2020
Customer Service Trends to Look Out for in 2020	January 16, 2020
Causes of Inaccurate Call Center Workforce Forecasting & How To Avoid Them	November 21, 2019
Call Center Staffing: Best Practices for an Outstanding Team	October 31, 2019
It's All in the Numbers: Your Ultimate Guide to Call Center Metrics	October 17, 2019
Customer Satisfaction Metrics: What You Should Know About CSAT and NPS	May 30, 2019
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