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Article : Build an IVR that Personalizes Every Call

#contactcenterworld, @twilio

Obsessed with personalizing every step of your customer journey? Tailor each call by integrating data from your CRM and other systems with communications APIs as explained by Devang Sachdev, Head of Solutions for Twilio.

Customers come in all stripes. No pizza joint worth its cheese would offer everyone who comes through the door the same standard-issue pizza. What about the meat lovers, vegans, and people who just want pineapple on their pizza pie?

Every customer has different needs, preferences, and circumstances for calling you. So how come when it comes to an IVR, so many businesses still keep serving up one-size-fits all menu?

It used to be that businesses were constrained by the available technology. But now we know that with APIs, you can change your IVR as easily as you change your website.

IVR phone trees built using communication APIs allow you to:

IVR Integration

Let’s take a look at what you can do with integration.

Imagine This…

You just saw, your favorite pizza place, PieHard Inc’s ad in your facebook feed and now you’re craving for a slice. You call them up to order delivery and the IVR greets you by name and asks if you want to order a medium pizza margherita, your usual, or something new. "Just the usual," you say.

You’ve just moved, so when the IVR confirms your delivery address, you choose to change it. The IVR tells you to check your text messages. When you do, you see the text from PieHard asking you to reply with your new address and zip code. You type it in, and in moments, the IVR confirms your new address. It reminds you about the free drink coupon you got in the email yesterday, which you confirm you want to apply to this order. The IVR asks if you want to use your regular credit card (you do), emails you a receipt, and says the pizza is on its way to you in a few minutes.

Whew, dinner accomplished.

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Let’s Break Down What Just Happened:

It all starts with reaching PieHard Inc’s IVR built using Phone Numbers and Programmable Voice APIs. The IVR passes your caller ID to the PieHard communication application and waits for instructions on how to handle the call. Armed with the caller ID, the PieHard communication application queries the CRM for the customer record.

The PieHard communication application then uses the customer record to collect the caller’s recent browsing history from, its mobile app, or recent email interactions. It also queries the order system to see your previous orders and preferences.

This is how PieHard’s IVR can greet you by name and remember what you ordered last time.

PieHard knows the phone keypad is not ideal for entering alphanumeric information (like addresses). It used to have its IVR patch address changes through to its wait staff, who’d manually have to change it in the CRM.

Now that its IVR is built with a communications API, it can integrate not just with data sources, but also with text messaging. This allows PieHard to take your new address and automatically updates your customer profile in their CRM. This is how a seamless bridge is built between phone calls and messaging.

Final Thoughts

This fictional pizza place isn’t from the future. These types of experiences are possible right now. But PieHard doesn’t use a traditional legacy IVR hardware vendor because this level of integration and personalization would not be possible.

With an IVR built using communication APIs, integration with your website, email marketing provider, CRM, and other systems is seamless and easy.

#contactcenterworld, @twilio

About Devang Sachdev:
Devang Sachdev leads solutions and customer marketing teams at Twilio.

About Twilio:
Company LogoCreate and scale voice, VoIP and SMS text messaging applications with a cloud platform.
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Today's Tip of the Day - Every Contact Counts

Read today's tip or listen to it on podcast.

Published: Friday, May 26, 2017

Printer Friendly Version Printer friendly version

2021 Buyers Guide IVR

Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.

Computer Data Services, LLC

Get the benefits of an expensive, on-premise telephone system without the high price tag and annoying maintenance.

- Never miss another phone call
- No more busy signals
- Feature rich
- Answer your calls from anywhere

eGain Corporation

eGain SmartIVR
eGain SmartIVR is an over-the-top solution to modernize IVR systems. Businesses can offer smartphone callers an easy choice to resolve queries via digital messaging and intelligent self-service. And they can optimize the IVR experience with end-to-end analytics.


Virtual Switchboard
Megacall provides a fully customised Virtual Switchboard software for all companies (including IVR service). No matter the size of your business, our services adapt to the needs of each client.

Are you looking for a more effective way to communicate with your customers? Discover the advantages of using the IVR and how it can help in your communications.


MightyCall's IVR that will increase your business’s efficiency at a fraction of the cost of a secretary. Your auto-attendant is designed to:
- Greet callers
- Deliver necessary information
- Forward calls to the appropriate extension
- Take human error out of the system

Nuxiba Technologies

Provide your customers with an effortless self-service experience. Easily create menus using predefined or custom prompts and data dips and route customers to live agents when needed.

Enable your customers to make payments and access information 24/7 at their convenience. Request a quote or live demo today.

OpsTel Services

The SPEED solution solves for service level issues while cost optimizing the environment with automation.

Provides an enhanced way to speed up & optimize invoking temporary agent skills configuration changes into the contact center environment.

Speed allows you to schedule both future changes & temporary changes that auto-revert back to the original state when scheduled time expires.

Speed features:

*Automated / Scheduled Temporary Agent Skills Configuration Management
*Immediate Temporary or Reoccurring Schedule Skills Configuration Changes
*Easy to Use/Operations Administration Focused
*Descriptive Monitoring Activity Dashboard
*Detailed “End to End’ Audit Trail and Performance Monitoring

Teckinfo Solutions Pvt. Ltd.

IVR Edge
IVR Edge is a high performance, robust and scalable ivr system that works on various leading hardware such as Dialogic, Keygoe and Synway etc. It can handle the simplest of simple to the most complex of requirements to when it come to creating an IVR. Integration with any 3rd party database, be it for banking, telecom, insurance, travel, payment gateway etc can be handled with ease. Ideally suited to create Hosted IVR and virtual patching solutions with scalabilities that can range from 4 to 128 E1’s per setup with voice recording and CDR functionality. Integration with leading text to speech (TTS) and speech recognition ASR engines add to the flexibility and functionality.

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