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Article : Common Chatbot Mistakes and How to Overcome Them: Part 2

#contactcenterworld, @brightpatternus

Chatbots were one of the biggest trends of 2018 as customer service leaders jumped to join the latest craze and deploy chabots across popular channels like web chat and Facebook Messenger. Ironically, Gartner predicts that 40% of those deployed in 2018 will be decommissioned (How to Win with AI and Chatbot in Your Customer Service Operation.)

Last month, I shared part 1 of this blog series, which dove into some top chatbot mistakes. There are many, and companies are struggling to get it right. In part 2 of this series, you will learn how to build a chatbot that takes a customer-centric approach, one that will truly amplify the customer experience.

A Customer-Centric Chatbot

Artificial intelligence (AI) is becoming more robust by the second. Innovators are simultaneously becoming more creative and astute in finding the synergy between AI and the self-service experience.

As a result, solution providers are consistently delivering more powerful, functional chatbot solutions. That positive innovation will surely continue in the months and years ahead.

The opportunity for bots to meaningfully impact the customer experience, consequently, continues to grow.

Organizations will squander that opportunity, however, if they continue to fall victim to mistakes like ignoring the impact on the customer, dismissing customer preference, downplaying the omnichannel revolution, forgetting about the agent experience, and missing the mark on data design. Their bots—no matter how promising in theory—will not be customer-centric.

If, however, they transform that list of mistakes into a blueprint for excellence, they will ensure bots live up to their promise. They will justify the relentless hype that they and their peers are currently devoting to the technology.

The Value Test

Technology’s greatness comes not from its features but from its functionality. What is the purpose of the particular solution? What value does it create?

To pass a test for customer centricity, a bot must generate value for customers. There must be a reason—beyond the vanity of the bot technology or the theoretical potential to reduce call volume—for introducing bots into the customer experience journey.

Bots, quite simply, must make the experience better for customers.

When leveraging a bot to create value for customers, organizations will want to prioritize several factors.

Does the bot make sense?

Chatbot technology is robust, but it is not suitable for all issues. There are scenarios in which a conventional website of a self-service platform will prove more than sufficient for customers. There are also scenarios in which support from an agent will be more valuable.

Customer-centric organizations do not insert bots into issues that are better-suited for agents. They instead identify opportunities in which the bot will represent the best possible option for completing a particular task.

Is the conversation natural?

Do not conflate chatbots with the broader idea of self-service.

Self-service is not a new concept. Customers have long had the ability to resolve their own problems (or at least attempt to resolve their own problems) using static FAQ pages or voice menus.

Chatbots fill two notable voids common to the self-service platforms of years’ past. They can engage in natural conversations with customers, and they can adapt based on context and past experiences.

Those two qualities—natural communication and contextual agility—help distinguish customer-centric bots from problematic self-service offerings.

Does it contribute to the FP3 experience?

The best customer experience is frictionless, personalized, predictive, and proactive—what is known as the "FP3" experience. A customer-centric bot helps to drive this.

Ideally, it will use intelligence to create an easy, personalized self-service experience for customers. Cognizant of who the customer is, why the customer is contacting, and what the customer really wants, the bot will provide a fast, valuable resolution to most issues.

In the event that the bot cannot provide a resolution, it will at least help the customer get one. It will direct the customer (and the customer’s data) to the right agent, ensuring a seamless, resolute experience upon transfer.

The Preference Test

Customers of all generations regularly engage in digital channels. They also identify waiting on hold as one of their top complaints.

Clearly, they have a potential interest in chatbots. Fifty-five percent, in fact, are already comfortable with the idea of using chatbots for self-service.

These realities do not, however, amount to proof that organizations should impose bots on all customers, for all issues, in all touch points. There still will be scenarios in which some customers will prefer alternative engagement options. There definitely will be scenarios in which customers will prefer bots that interact in a particular fashion.

Which issues would customers prefer to handle on their own?

By studying volume—as well as the intent behind that volume—the organization can determine when particular customer would prefer to self-serve. Using that data, it can determine when an enhanced self-service tool, such as a chatbot, would lead to a better experience for customers.

Which issues are best-suited for chat or messaging?

Although today’s bots can (and should) exist in a multitude of contact channels, the most common applications involve live chat or messaging. Bots are very well-suited for these environments (hence the specific emphasis on "chatbots").

It, therefore, makes sense to consider the types of issues customers would prefer to handle in such environments. By helping to enhance and scale the live chat offering, bots ensure organizations can meet this particular customer preference.

Does the customer really have a choice?

The aforementioned tests help an organization understand the scenarios in which a chatbot might be preferable or acceptable. They do not guarantee that every customer will actually like the bot-driven experience.

A truly customer-centric organization recognizes this possibility. It recognizes that customer who are theoretically comfortable with chabots may prefer a live agent in a particular situation, and it gives them the choice to either bypass the bot or easily escalate to a live agent upon hitting a dead end.

Screen Shot 2019-01-08 at 4.52.42 PM

For other chatbot tests, including the Omnichannel Test and Agent Empowerment Test, read our complete whitepaper, The State of the Chabot.


About Bright Pattern Inc:
Company LogoBright Pattern is an effective cloud contact center software which helps businesses to simplify multichannel service. Bright Pattern’s solution features enterprise-grade architecture that offers non-disruptive maintenance with on the fly upgrades and scales from 5 to 10,000 concurrent agents with a measured 99.99% uptime. Bright Pattern’s out-of-the-box CRM integrations increase agent productivity with integrated UI, click to call, screen pop, and activity history, automatically saved with the ticket. Bright Pattern’s solution has usability that is second to none with a new intuitive desktop for managing omnichannel experiences, a unified interface to set-up and modify workflows, and a monitoring, reporting, and quality management for and across all channels.
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Today's Tip of the Day - Power Hour

Read today's tip or listen to it on podcast.

Published: Monday, January 14, 2019

Printer Friendly Version Printer friendly version

2021 Buyers Guide IVR

 
1.) 
Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.
PH: +1 512-872-7565

2.) 
Computer Data Services, LLC

VIRTUAL PBX
Get the benefits of an expensive, on-premise telephone system without the high price tag and annoying maintenance.

- Never miss another phone call
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- Answer your calls from anywhere
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3.) 
Megacall

Virtual Switchboard
Megacall provides a fully customised Virtual Switchboard software for all companies (including IVR service). No matter the size of your business, our services adapt to the needs of each client.

Are you looking for a more effective way to communicate with your customers? Discover the advantages of using the IVR and how it can help in your communications.
PH: +34 952 667 511

4.) 
MightyCall

MightyCall's IVR that will increase your business’s efficiency at a fraction of the cost of a secretary. Your auto-attendant is designed to:
- Greet callers
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- Take human error out of the system
PH: +1 (888) 256-8312

5.) 
Nuxiba Technologies

CenterWare
Provide your customers with an effortless self-service experience. Easily create menus using predefined or custom prompts and data dips and route customers to live agents when needed.

Enable your customers to make payments and access information 24/7 at their convenience. Request a quote or live demo today.

6.) 
OpsTel Services

SPEED
The SPEED solution solves for service level issues while cost optimizing the environment with automation.

Provides an enhanced way to speed up & optimize invoking temporary agent skills configuration changes into the contact center environment.

Speed allows you to schedule both future changes & temporary changes that auto-revert back to the original state when scheduled time expires.

Speed features:

*Automated / Scheduled Temporary Agent Skills Configuration Management
*Immediate Temporary or Reoccurring Schedule Skills Configuration Changes
*Easy to Use/Operations Administration Focused
*Descriptive Monitoring Activity Dashboard
*Detailed “End to End’ Audit Trail and Performance Monitoring
PH: 1+480-435-9390
 

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