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Article : Is Technology Holding You Back From Delivering Exceptional Customer Service? 5 Ways to Buck the Trend

#contactcenterworld, @Calabrio

Don’t let technology come between you and exceptional customer service. That’s the message as industry statistics reveal four in every five contact centers are frustrated by technology. Rebecca Philip, Product Knowledge Manager of Teleopti, outlines 5 ways to buck the trend using a winning formula based on WFM.

According to recent research, 79.3% of professionals in the contact center industry are frustrated with their technology. Top of the list is technology that slows them down when searching for contacts (50%) and prevents them from offering clients a personalized experience (43.9%). Other common sources of technology-based frustration in contact centers typically include switching between multiple systems, integrating data from multiple sources and messy desktops.

Ironically, the same survey reveals that over half of contact centers (56.1%) have turned to technology to give customers a more personalized experience. Think how much greater that customer experience could be if technology actually helped rather than hindered the delivery of exceptional customer service at all times?

WFM: the missing link

It’s time to put an end to technology frustration by embracing a methodology that embraces the proven capabilities of today’s Workforce Management (WFM) solutions. Consider the following:

  1. Integrate and educate – while the latest WFM solutions provide a complete package for automated scheduling and advanced forecasting, they still need to link seamlessly with CRM, HR and other business applications. Choose a technology partner that integrates widely and wisely and aims to harmonize your tech landscape. The best vendors are those who truly understand your needs. They can offer out-of-the-box solutions that integrate with any platform and they have the expertise to customize and help you develop your own integrations using a range of sophisticated APIs. Ask about training options. There is no point in having technology if no-one can use it to its maximum potential, therefore increasing the risk of frustration.

  2. Cloud all the way – WFM is a great, low-risk entry point into cloud transformation with minimal disruption. Time saved on IT administration and server maintenance means more time for strategic projects or initiatives that prioritize customer experience aims. Ease of use with modern user interfaces (UIs) smooth the way for an enhanced user experience (UX) and great productivity. The latest cloud WFM solutions also quickly identify the skills required to meet corporate objectives or build effective recruitment and succession plans. They can detect coaching needs and automatically schedule training and one-to-one sessions at quieter times.

  3. Get the big picture - while digitalization has made life easier by automating important business processes, it has also created a world flooded with non-stop data. How do organizations capture what really matters, then tailor it to inspire customer loyalty? Success comes down to controlling data and using WFM to ensure the right number of best-skilled frontline staff are available to deliver a priceless customer experience.

  4. Be a contextual contact center ... by taking data and applying intelligence to it. That way, employees know why a customer is contacting them in the first place, they can pre-empt a customer’s preferred communication method based on the channels they have used in the past and suggest new purchases based on a customer’s previous buying behaviours. In the same way use WFM to contextualize the workforce, creating a ‘go-to’ place for your talents and resources and identifying the employees who have the highest levels of emotional intelligence to add context and real value to customer interactions.

  5. Back to the future – WFM brings control and structure to kickstart longer-term thinking. With easy access to a wealth of historic data and advanced reporting functionality to make speedy predictions, contact centers can use WFM to create and search future requirements for headcount and specific skills to meet growing customer expectations. This is especially helpful when right-sizing during periods of organizational change or to accommodate future growth plans.

Don’t let technology frustrations hold you back from delivering exceptional customer service. Take another look at workforce management to be proactive and integrated and go from frustrated and frazzled to fabulous in just five steps.

#contactcenterworld, @Calabrio

About Rebecca Philp:
Rebecca is Teleopti’s Product Knowledge Manager, based in the Stockholm HQ. Her main responsibility is to make sure that Teleopti’s internal delivery organization has the necessary competence in Teleopti WFM and acts as liaison between the different internal functions within the company regarding product changes and knowledge transfer. Before joining Teleopti, Rebecca had +7 years of experience working in retail banking and this was also where she first came across WFM. Rebecca joined Teleopti in 2015 as a Project Manager/WFM Consultant.

About Calabrio:
Company LogoThe digital foundation of a customer-centric contact center, the Calabrio ONE suite helps enrich and understand human interactions, empowering your contact center as a brand guardian. We maximize agent performance, exceed customer expectations, and boost workforce efficiency using connected data, AI-fueled analytics, automated workforce management and personalized coaching. Only Calabrio ONE unites WFO, agent engagement and business intelligence solutions into a true-cloud, fully integrated suite that adapts to your business.
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Today's Tip of the Day - Finding The Right Vendor

Read today's tip or listen to it on podcast.

Published: Friday, November 8, 2019

Printer Friendly Version Printer friendly version

2023 Buyers Guide Automated Call Distributors

Premium Listing
Call Center Studio

Call Center Studio
Call Center Studio is the world’s first call center built on Google and is one of the most secure and stable systems with some of the industry’s best reporting. It is one of the most full-featured enterprise grade systems (with the most calling features, one of the best call distribution, outbound dialing features and integrations—including IVR, AI Speech Recognition, blended inbound/outbound calling and includes Google’s new Dialogflow and Speech API. Call Center Studio is the absolute easiest to use (with a 10 minute setup), and is the price performance leader with lower equipment cost and less setup time.

Teckinfo Solutions Pvt. Ltd.

InterDialog UCCS
InterDialog UCCS inbound call center software caters to all incoming customer requests. These incoming requests can come through any channel of customer’s choice e.g. voice, video, email, chat, WhatsApp, facebook etc.. company page or from an integrated website chat. Using InterDailog UCCS call centers can respond to inquiries of the customers and they can also register the complaints of customer as a customer support desk.


Voiptime Contact Center
Our contact center solution allows processing the high volume of client requests from different channels (voice, webchat, email, web callbacks), running massive outbound dialing campaigns, and makes all call center operations visible for management. Voiptime Cloud Contact Center is a professional calling solution for outbound and inbound calls. It’s a plug-and-play software that immediately increases the productivity of your call center department. With the help of our solution you are able to:
- Automate lead prospecting and have 4x more live conversations daily;
- Increase the agent occupancy up to 80-90% with the help of the fastest Predictive dialer;
- Smooth out the peaks of calls by...
(read more)

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