Article : The Future of Customer Service and Cloud-Based Contact Centres
Taking a look at Forrester’s highlighted trends in customer service for 2015
A recent report by global research and advisory firm, Forrester suggested that "In the age of the customer, executives don’t decide how customer-centric their companies are - customers do". The advancement of new digital technologies added to big data from customer loyalty and retention schemes has had a significant impact on customer expectations.
Amid this rapid change, the fundamentals of great customer service remain constant. Customers expect to feel valued, recognised and listened to. Smart organisations will need to continually evolve their service offering to address the needs of their customers, which in turn drives growth and brand loyalty.
Three of the trends highlighted by Forrester particularly stood out in the report:
Customers Will Embrace Emerging Channels to Reduce Friction
Customers want to engage with organisations easily and speedily when looking for issues to be resolved or questions answered. They want to interact at any point during their engagement journey and they expect the interactions to be simple and pain free. Forrester predicts that customers will use emerging channels such as Web Chat to engage with organisations. The survey stated, "Web self-service was the most widely used communication channel for customer service, surpassing use of the voice channel for the first time."
Intelecom’s own experience echoes these findings. Customers have found that Web Chat actively contributes to customer satisfaction by offering a swifter, highly personalised service that leads to higher rates of resolution. It also boosts agent productivity by saving time and, at up to half the price of a typical phone call, tangibly reduces costs for contact centre operators.
Contact Centre managers can match customer expectations and future-proof their operations by employing a Web Chat solution that meets the growing demand for Web Chat but is also secure, fully integrated and multi-channel.
Improved Agent Experiences Come Into the Spotlight
The ultimate goal for any customer service organisation is to deliver a personalised service experience for their customer, achieving customer loyalty and delivering incremental revenue back to the business through upsell and cross opportunities. However, organisations must provide these services at a cost that makes sense to the business and therein lays the challenge.
Operational efficiency should be a concern to all organisations, forward thinking customer service leaders measure productivity in relation to end-to-end customer service satisfaction which includes front and back office systems and processes.
Findings from Forrester showed that some customer service agents can typically use many disparate applications during their working day, each with potentially a different login and user interface. This disconnected approach leaves agents struggling with fatigue from the constant interruptions of switching from one application to another. There is also the challenge of training new customer service agents in these numerous applications and the wider costs to IT in supporting legacy systems. The result is a less productive and engaged workforce and the delivery of poor customer experience.
Forrester predicts that organisations will streamline operations, "Equipping agents with simpler and more modern, automated task-based user interfaces augmented with relevant information to increase their productivity."
Intelecom has seen this trend in action within its customers. More organisations are seeking contact centre solutions that streamline their environment without compromising the features and functionality that they use. They want seamless integration with other 3rd party business critical applications and an intuitive user interface, negating the need for extensive agent training. In summary, forward thinking contact centre managers are empowering agents with solutions that enable them to focus on solving the customer’s issues instead of battling with a cumbersome technology tool set.
Customer Service Organisations will Adopt SaaS Solutions for Agility
Forrester data shows that 15% of software decision-makers, that are planning to or have already implemented customer service and support, have already replaced all or most of their on-premises customer service applications with software-as-a-service (SaaS) solutions, and a further 24% complement their existing on-premise solutions with SaaS.
One of the main benefits of a Contact-centre-as-a-Service (CCaaS) solution is the increased flexibility it offers, both in terms of innovation and business agility as well as operational and cost efficiency achieved through a pay-as-you-use model. However, not all call centre software providers are the same - it’s imperative to choose the supplier that is right for your business by asking the right questions. Start with generic questions such as:
- How does the utility pricing work? Make sure to compare apples with apples.
- How can distributed centres retain control over local administration and customisation?
- Is a multi-channel capability fully integrated or is it regarded as an add-on?
- How is support provided, direct or via partners?
And then ask more intimate questions around innovation, support, speed of changes, and frequency of adding new features, modules and social channels?
Whatever option is selected, be sure to choose a contact centre solution that fits your business model, from a supplier with an extensive pedigree and with clients that can testify to service delivery and exceptional customer support.
 Forrester – Trends 2015: The Future of Customer Service, March 2015
ContactCenterWorld.com is the Global Association for Contact Center and Customer Engagement Best Practices and is the largest networking group for contact center industry professionals with over 145,000 professional members. Founded in 1999, ContactCenterWorld.com helps members improve service, performance, reduce costs, enhance sales and employee engagement.
About the Top Ranking Performer Awards
The annual Top Ranking Performer Awards was established in 2006 and is regarded by some as the Olympics of the contact center world as companies from all around the world compete for these prestigious awards and recognition. The 2016 awards are open already – details at www.ContactCenterWorld.com/worldawards
About the Top Ranking Performers Conferences
The annual Top Ranking Performer Conference was co-established in 2006 to run alongside the Top Ranking Performer Awards and is the most recommended industry conference in the contact center World. Delegates from all over the world attend and hear best practices shared by those who run centers. 4 events are run annually – one in Asia Pacific, one in Europe and 2 in North America – details at www.ContactCenterWorld.com/conferences
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About Kllaas van der Leest:
Since the early days of cloud computing Klaas Van der Leest has developed expertise in the cloud, telecommunications and IT Services market. Van der Leest has spent 20 years in IT industry in a variety of roles across Europe, Middle East, Asia Pacific and North America. He has held senior sales, marketing and general management positions at worldwide companies including Logica plc and Nortel Networks. He is currently UK Managing Director at Intelecom
Intelecom is a provider of contact management solutions with 16 years’ experience and one of the first to develop a cloud-based contact centre. Connect from Intelecom can be adapted to accommodate one to several thousand concurrent agents using any device, in any location and integrates with multiple applications. Connect is completely multichannel - agents can respond to Phone, Email, Chat, Social Media and SMS enquiries all within the one application.
Published: Tuesday, September 22, 2015