Article : What HR Wishes WFM Knew
Put your hand up if you grew up wanting to be a call center agent. No? Nobody? We get it… Our industry has gotten a bad rap from some true horror stories and the stigma sticks to all of us in some way or another. We’ve seen and cringed at the stereotypical windowless dungeons filled with acres of dull cubicles and agent-zombies just trying to get through the day. That’s why we’re so dead-set on defying that stereotype and creating an excellent call center employee experience. But as we’ve discussed before, this can inadvertently spark discord between the workforce management team and HR. Understanding these differences on both sides of the equation is key to success. This time around, we look at what HR wishes WFM knew.
1. Standard Shifts Are an Advantage in Recruiting
It’s human nature to gravitate towards routine. We generally like to know what our schedules will look like from one week to the next, especially our work schedule, so we can coordinate our lives, weekends, family obligations, and hobbies around our workplace hours. That’s why standard shifts are an advantageous tool in hiring; it makes it easier to attract and recruit great candidates when you can guarantee some semblance of work-life balance.
It’s understandable that standard shifts make the workforce team want to bang their heads on their desks. They need to meet forecasted call volumes in the most efficient manner possible. Contact arrival patterns are driven by many factors including all kinds of unpredictable triggers like weather or supply chain problems. On top of that, contact arrival volumes vary by time of day, day of the week, and by season. And there’s nothing "standard" about any of it so WFM wants to schedule for maximum efficiency around those complex arrival patterns, which means staggered shifts, split shifts and part-time shifts are advantageous. This, of course, is harder to recruit and staff for, so it’s clear there may need to be some compromise on both sides.
2. HR is measured on everything but efficiency
Workforce Management needs to live up to contracted levels of service, meeting efficiency and productivity goals and carefully analyzing their team’s ability to meet critical KPIs while contributing to the contact center’s business goals as well. That’s a big task and nowhere in their mandate is the requirement to make it a good experience for the agent. "Quality" is not part of the WFM picture. But big picture success for both client and contact center relies on employee engagement and retention of successful, striving agents who are committed to their client brand. This means HR is truly a business partner, measured on call center employee experience outcomes like retention, referrals, and engagement.
So this is where WFM and HR need to strike a balance. How you treat people has a lot to do with the quality of their work and their commitment to come to work. HR wants to ensure that agents feel heard, that they have a say in their schedules, that they are happy in their work environments. HR is focused on developing strategies that result in agents feeling empowered to make a difference every time they get on the phone, compose an email, engage in a chat session, or respond in social media on behalf of a client. On the flip side, as a workforce team member who shall remain nameless once said, "Service Level doesn’t care who answers the phone…" The cliché of all business clichés is so true: what gets measured gets done. Can HR and WFM appreciate each other’s measurements and find some common ground?
3. Self-Managing is Better than Micro-Managing
Process is important. It’s what helps things keep moving and what drives consistency in the customer experience. But there is a sweet spot between the micro-management that inevitably becomes a part of process and the self-management that occurs when you empower your agents. HR believes in empowerment.
Process will successfully deliver 80% of customer experience. But the other 20% comes when the agent is able to make autonomous decisions about the best way to steward a client’s resources. Ultimately, doing right by the agents is the best path to taking care of the client.
4. Productivity Should Be a Common Goal
As we’ve mentioned before: When HR and WFM have a collaborative relationship, productivity should come naturally. HR believes productivity is a natural outcome of engagement, of hiring the right people, and of treating them decently. When people know they mean something, they want to be work-ready. And being work-ready is the priority of WFM.
If an agent is under-productive, maybe their employment experience is contributing to disengagement; or it could be they aren’t a good match for the position in the first place. That’s why HR is so focused on determining the best contact center agent profile to recruit for, and then creating a positive call center employee experience. These things work towards the same goal that WFM has when they focus on forecasting, scheduling, and real time analysis: having the right people, in the right place, doing the right things, at the right time. Finding common ground in this shared goal is vital to call center success.
5. Achieving Optimal Call Center Employee Experience
While employee engagement may not be the first concern to the Workforce Management team, with good communication and collaboration, understanding why HR considers it a critical factor in achieving overall success becomes clear. Focus on balancing the priorities of HR that produce quality and commitment while supporting the efficiency and productivity goals of the WFM team in order to do what’s best for your clients.
ContactCenterWorld.com is the Global Association for Contact Center and Customer Engagement Best Practices and is the largest networking group for contact center industry professionals with over 145,000 professional members. Founded in 1999, ContactCenterWorld.com helps members improve service, performance, reduce costs, enhance sales and employee engagement.
About the Top Ranking Performer Awards
The annual Top Ranking Performer Awards was established in 2006 and is regarded by some as the Olympics of the contact center world as companies from all around the world compete for these prestigious awards and recognition. The 2016 awards are open already – details at www.ContactCenterWorld.com/worldawards
About the 2016 Contact Center Masterclass Best Practice Conferences
The annual Top Ranking Performer Conference was co-established in 2006 to run alongside the Top Ranking Performer Awards and is the most recommended industry conference in the contact center World. Delegates from all over the world attend and hear best practices shared by those who run centers. 4 events are run annually – one in Asia Pacific, one in Europe and 2 in North America – details at www.ContactCenterWorld.com/conferences
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About Patricia Isnor:
Patty Isnor is never satisfied with status quo. Her primary focus over the course of more than 30 years with our organization is on ensuring that our company is in a constant state of striving. As Senior Vice President, Corporate Services,she leads initiatives in human resources, facilities design and management, and employer branding. She has been the driving force behind many of Blue Ocean’s (and CCL Group) innovations in administrative, financial, legal and human resources systems and processes. Her leadership in this space has earned Blue Ocean national and international recognition for ou
About Blue Ocean Contact Centers:
At Blue Ocean Contact Centers, we’re at the front lines of customer service. We know we play a key role in building brand loyalty for your organization, and we recognize how essential it is to deliver truly comprehensive customer support across all channels. If you need customized, high-quality customer experience solutions for mission-critical customers, you’re in the right place. We have an unwavering commitment to seamless customer service and efficient resolution. At Blue Ocean Contact Centers, our agents become your agents.
Published: Wednesday, April 13, 2016